Relatives for Justice
Location
Belfast | United Kingdom
Job description
Relatives for Justice seeks to employ an administrative officer for our busy Glen Road Office
RFJ seeks to employ an administration officer to work in our busy Glen Road office.
Relatives for Justice seeks to employ a suitably qualified person to the post of Administration Officer in our busy head office on Glen Road, Belfast. This post will provide administration tasks to our Head office and work closely with our team on the Payments Scheme for the Permanently Disabled of the Conflict.
Relatives for Justice
JOB DESCRIPTION
Job Title: Administration Officer (Full Time)
Post:Administration Officer (Full Time)
Salary: NJC point 11; £25,979
Based in: RFJ Offices, 39 Glen Road, Belfast
Responsible to:The post holder will be responsible to the Senior Finance & Administration Manager.
MAIN DUTIES
1. To provide a comprehensive administrative support service including
Word processing, copying letters, reports and documents relating to the work of Relatives for Justice.
Preparing documents using Microsoft Office suite (Word, Excel, Access, PowerPoint and Outlook).
Preparing and updating office calendars
Taking and drafting minutes and notes.
Preparing, collating and distributing agendas and papers for meetings.
Setting out and typing presentations.
2. Responding to and answering public and internal enquiries, answering telephone calls, taking messages and greeting visitors in a professional manner.
3. Arranging and servicing meetings, including organisation, agenda production, room and refreshment booking, minute taking and distribution.
4. Supporting officers to host conferences and seminars by operating a registration service and providing general administrative support.
5. To assist in ensuring that the organisation meets all necessary legal, insurance and health and safety regulations required by law and funders.
6. Maintaining adequate stocks of stationery and supplies and keeping the storage areas tidy. Placing order for stationery with prior authorisation.
7. Checking, processing and inputting of invoices via manual and computerised payment systems
8. Management of computerised and manual filing
9. Sending out mail and delivering documents within the organisation.
10. Maintain Computerised Service User Database
11. The nature of the work of the Team will involve staff working occasional evenings, for which normal TOIL arrangements will be made
12. To provide secretarial back up and support to the other staff.
13. To undertake any further suitable work as required RFJ.
14. To maintain a diary of classes/events taking place at RFJ and ensure that all requested rooms are free and ready 15 minutes prior to the class beginning.
15. To assist the Senior Finance Manager in preparing financial reports and quarterly verification for RFJ funders.
16. To carry out such other duties as may from time to time be reasonably requested.
17. To attend monthly supervision arrangements with the Senior Finance & Administration Manager and prepare work report for same
18. To work with administration team in Relatives for Justice developing dynamic and professional front line services to staff, clients and stakeholders.
Terms and Conditions:
39 hours per week including unsociable hours (for which time of in lieu will be agreed).
21 days annual holidays plus statutory days plus office closure dates two weeks Christmas and one week Easter
8% Pension Contribution
JOB SPECIFICATION
Job Title: Administration Officer (Full Time)
Post:Administration officer (Full Time)
Responsible to: Senior Finance and Administration Manager
Essential Criteria
Proven knowledge and use of Microsoft Office.
Minimum 2 years’ experience of working in a busy office environment.
Extensive Knowledge of office systems
Pleasant and understanding manner.
Good verbal and written skills.
Excellent Organisational Skills.
Understanding of the particular issues facing members and users of Relatives for Justice
Understanding of the Payments Scheme for the Permanently Disabled of the Conflict
Commitment to the aims and core values of Relatives for Justice
Ability to work as a positive member of a team.
Desirable Criteria
CLAIT II or above
Previous experience of working with Salesforce or similar electronic database applications.
Ability to produce PowerPoint presentations.
Full Driver’s License
For Application Information Please Email: [email protected] with subject line TPDPS Administration and request an application pack
All application forms must be returned BY EMAIL to [email protected] by the closing date. No late applications will be accepted after 4pm on Friday 22/03/2024
Job tags
Salary
£25.98k per annum
