---

---

Location

Shrewsbury, Shropshire | United Kingdom

---

Job description

A Vacancy at The Shrewsbury and Telford Hospital NHS Trust.

We are looking for an experienced PA to join our friendly Senior Leadership Management Team in Medicine.

The post holder will provide a professional, comprehensive and confidential administrative and secretarial service for the Centre Managers and Operational Managers. A high degree of accuracy and attention to detail is essential along with excellent organisational, communication skills and advanced Microsoft Office skills including Microsoft teams. You will need to be resilient, flexible and informative as well as having a positive 'can do' attitude.

The role will vary day to day.
• Acts as a first point of contact for the Centre Managers/Operational Managers, dealing with staff of all levels inside and outside the Trust.
• Diary management including resolution of conflicting diary appointments.
• Prioritisation and delegation of incoming mail and telephone calls.
• Organisation of meetings, conferences, presentations, workshops and training events, including arranging external speakers, booking venues and all associated administration.
• Organisation of patient, carer or public meetings on behalf of the Centre Managers/Operational Managers.
• Minute taking, action plans and transcription of formal meetings including Medical Governance and Speciality Management Meetings on behalf of the Centre Managers/Operational Managers.
• Creation of databases and/or spreadsheets which will then be kept up to date with the relevant information by the PA.
• Preparation, typing and distribution of correspondence, reports and ad hoc papers to support the work of the Centre Managers/Operational Managers and Clinical Centre.
• Implementation of relevant office policies and procedures, suggesting changes as appropriate.
• Management of office systems, including a Bring Forward system for meeting papers and pending items.
• Responsibility for maintaining storage and retrieval systems (paper or electronic) on behalf of the Centre Managers and Operational Managers or for other Centre requirements.
• To work as a team and provide cover for other Care Group Personal Assistants when required.

You will be the first point of contact for internal and external stakeholders. Training is available to support any development needs.

The post will support the senior leadership managerial team working across the following specialities.

Nephrology

Dermatology

Respiratory

Cardiology

Diabetes and Endocrinology

Care of the Elderly

Stroke

General Internal Medicine

Frailty

Neurology

Orthotics

For full duties and responsibilities please refer to the attached document entitled Job Description.

This advert closes on Wednesday 13 Mar 2024

---

Job tags

---

---

Salary