Location
Central London | United Kingdom
Job description
The Embassy of Switzerland in London has a vacancy for the position of Personal Assistant as of 1 May 2024.
The position will be full time (100%). The application deadline is 06 March 2024.
Main duties and responsibilities:
Supporting the Deputy Ambassador:
- Managing the Deputy Head of Mission’s Office and interface with the Embassy and external partners
- Organising official appointments, meetings and events hosted by the Deputy Head of Mission
- Completing statement of expenses
- Organising business trips for the Deputy Head of Mission
- Drafting official correspondence
- Drafting diplomatic notes
- Protocol duties
- Supporting the organisation of high-level visits
- Managing databases
Supporting the Ambassador:
- Organising events hosted at the Embassy/Residence
- Preparing guest lists and invitations for events hosted by the Ambassador
- Coordinating with external partners regarding events hosted by the Ambassador
Requirements:
- Commercial training (E profile or M profile diploma in Switzerland) or comparable education
- Previous experience in an Executive Assistant position
- Familiarity with modern office systems and advanced computer skills (MS Office)
- Very good written and spoken English skills
- Excellent command of at least one official Swiss language
- Good organisational skills
- Applicants with a UK work permit preferred
What we expect:
- High degree of personal integrity and trustworthiness
- Ability to work both independently and as part of a team
- Willingness to work under pressure
- Flexibility
- Social skills
We offer:
- Interesting and challenging work in a foreign diplomatic mission
- Competitive salary relative to experience
- British and some Swiss public holidays
All applicants must submit the following documents in electronic format:
- Letter of application
- Curriculum vitae
- Salary expectations
- Contact details of two persons who could be contacted for a reference
Applications should be sent by an email via the button below.
Please indicate in the subject line “Personal Assistant” to ensure timely processing of your application.
No phone calls please; only those selected for an interview will be contacted.
Job tags
Salary
