Location
Inverness, Highland | United Kingdom
Job description
Our client has an excellent career opportunity for a Finance Administrator to join their team based in Inverness. This role would suit an individual with relevant Finance Admin experience or a competent Administrator seeking to add to their existing skills.
The purpose of the job is to assist with the day to day activities of the Finance and Administration Department ensuring a professional approach at all times.
We are looking for someone, who can work under their own initiative, will work well within the Finance and Operations Teams, with effective working knowledge of Microsoft Office, particularly Excel, Word and Powerpoint.
The role is office based, in Inverness, for 40 hours per week, 8.00 – 5.00 with 1 hour for lunch.
Duties include:
Finance
Purchase Invoice processing, process Credit Card Receipts and Purchase Invoices.
Credit Card Reconciliation, maintain accurate records of all Credit Card Transactions, and ensure accurate coding onto Jobs to be charged to Customers.
Sales invoicing cover, process sales invoices.
Liaise with the Finance team, and take the initiative to gain knowledge of the in house finance system.
Process and document finance system improvements.
Administration
Deal with telephone enquiries, answer, field and direct calls.
Travel & Accommodation, investigate and summarise available travel & accommodation options.
Make bookings as required for accommodation, flights, car hire, ferries.
Raise Jobs based on requests from Sales, Projects and Operations Teams.
Update workplans for confirmed bookings.
Save sales packs to file.
Maintain register of pre-qualification questionnaire submissions and collate responses for efficiency on future submissions.
Arrange and pay vehicle road tax renewals.
Other Ad Hoc Tasks.
Monitor office stationery/consumables and place orders as required
Arrange catering for visitors.
Co-ordinate cleaners, ensure cleaning of the office is being done to a high standard.
Maintain accurate records.
Suggest and implement agreed improvements to administration processes and documentation.
Person specification
Previous administration/office based experience.
Finance/accounts experience and/or the willingness to learn such skills.
Strong IT Skills and the ability to learn new systems and procedures.
Capable of working with accuracy and attention to detail.
Strong communication, interpersonal and teamwork skills.
A motivated self starter with a willingness to develop existing skills and experience.
For more information please respond by email or contact Castle View Personnel on 01463 230 200.
Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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Job tags
Salary
£25k - £26.5k per annum
