PA to MD

Location

Dorking, Surrey | United Kingdom

Job description

About The Role

We are looking for a full time PA to provide secretarial and administrative support to the Managing Director, working closely with the management team, and being a key point of contact for the regional business. The successful candidate will provide proactive and efficient administrative support and will be an effective communicator always aiming to be one step ahead and ensuring responsibilities are delivered in a timely and accurate manner.

Some Key Responsibilities:

• Diary management
• Arranging meetings, including issuing agendas
• Attending all Board Meeting’s and assisting with collating Board Pack’s and typing and distributing associated minutes
• Booking and arranging travel, transport, and accommodation
• Assisting with office management and reception duties
• Managing one direct report (receptionist) including PDR conversations and day to day support
• Monitoring and reviewing Managing Director’s e-mails
• Typing, copying, and distributing correspondence, minutes, and reports
• Recording and approving departmental holiday and sickness records
• Maintaining the gifts and hospitality register
• To assist with processing departmental invoices
• Co-ordinate regional events and external hospitality
• Assist with processing expenses
• Assist with enrolling new starters
• Circulating comms to the region
• Deal with correspondence and confidential documentation

About You

The ideal candidate will be self-motivated, be able to work unsupervised using your own initiative and have excellent organisational skills to be able to meet deadlines under time pressures.

Key Skills:

• Proven administrative /secretarial experience
• Knowledge of Microsoft Word, Excel, Outlook, PowerPoint and related software applications
• Excellent organisational skills and attention to detail
• Ability to prioritise and manage time effectively without supervision
• Ability to work under pressure and to deadlines
• Confident with telephone work
• Ability to multi-task
• Professional and able to build effective working relationships with internal and external stakeholders
• Exceptional communication skills, written and verbal

Please be aware that if you are invited to interview for this role, you will be required to show proof of your right to work in the UK.

About Us

The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we’re aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being themselves at work.

Job tags

Salary