Project Administrator

Location

Aberdeen | United Kingdom

Job description

About the role

Balfour Beatty are currently looking for a Project Administrator to join our Power team based in Aberdeen

Within this role you'll report to the Head of Operations and assists primarily with aiding the project management lifecycle process within the Gated Business Lifecycle, whilst coordinating a standard and consistent approach to the delivery of projects on time, to cost and quality. You'll also support improvements in project management processes, project reporting and set up assistance during; initiation, planning, design, delivery, monitoring, commissioning and handover/close out.

What you'll be doing

As a Project Administrator you'll:

Governance

• Attend periodic project reviews (PRM) and update the Digital Briefcase in accordance with GBL
• Assists to maintain accurate project records (progress, daily diaries etc.)
• Prepare both internal/external reports and liaise with stakeholders.
• Assist and provide minutes for meetings as requested by the Project Manager
• Execute project management administrative tasks, prepare and manage project management documents, such as the project plan, SHESQ documentation, schedule or scope statement, as directed by the project manager.

Contracts

• Support the Project Manager with administration of contract management software to raise and track contractual correspondence such as Early Warning Notifications and Compensation Events.

Health Safety & Environmental

• Support the H&S Management portal close out of Site Management Tour and Safety Observation actions.
• Support Accident/Incident Investigations reporting via the Project Manager

Resources & Development

• Help to develop, implement and update resource allocation plans (OBS) and raise appropriate requests on behalf of the project manger.
• Support the request for training for project team members.
• Support the oversight of training and competency renewals.
• Support the request for PPE requirements.

Risk, Issue & Opportunity

• Assist the Project Manager to lead risk/opportunity reviews.
• Follow up on actions from IRIS with owners.
• Log and escalate any issues that cannot be resolved at delegated level of authority

Procurement & Supply Chain

• Assist management of subcontractors, including monitoring of contractor attendance and progress, providing direct instruction and support as necessary, such that contractual arrangements are achieved.

Quality

• Ensure assurance activities (audits) are undertaken and follow up on appropriate action on findings

Digital

• Advocate consistency and reliability of digital data to support successful project delivery data driven decisions

Who we're looking for

The following qualities/experience are essential:

• Previous experience in a similar role is essential
• Experience in project management lifecycle process
• Proficient in commercial/project management communications
• Able to communicate effectively both verbal and written with all levels of the organisation
• Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence
• Able to undertake work in high pressure situations with a flexible attitude
• A record of a solutions-based approach to problem solving

The following qualities/experience are desirable:

• Experience of working on a variety of project types
• Proficient on O365
• Holds a current driving license

Why work for us

Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

Balfour Beattys Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UKs most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]

Job tags

Salary