Dene Academy
Location
Durham, County Durham | United Kingdom
Job description
Receptionist / Admin Assistant.
To be based in the main school office located at reception.
• To provide high standards of telephone and reception skills when communicating with outside agencies, parents/carers, governors, staff and students.
• To provide a professional image when greeting visitors and other stakeholders. • To prioritise telephone calls and visitor queries and deal with all requests appropriately, accurately record messages and signpost as required.
• To ensure visitor signing in procedures are followed correctly including safeguarding checks.
• To assist in the coordination and administration of parents’ evenings, options evenings and any other events similar in nature. This includes but is not limited to sending letters, text messages, creating registers for parents to sign in, setting up for the event, providing refreshments and covering events outside of the school hours.
• To open, sort and distribute incoming mail and also deal with all outgoing mail, including taking deliveries to the post office as required.
• To co-ordinate data collection sheets as required, ensuring a smooth process is adopted of sending forms home to parents, monitoring returns and updating information in SIMS to ensure an accurate record is kept at all times.
• To support with reprographic requests and ensure a timely completion and process is followed.
• To be responsible for ensuring visitors are met at the main reception door and safely evacuated to their designated point in the event of a fire and liaise with the Fire Marshalls to update registers.
• To process and update free school meal/ pupil premium data.
• To assist with student admissions and student transfers including curriculum allocation, CTF files and hardcopy files
• To provide an efficient clerical support in relation to but not limited to sending letters and texts to parents/carers.
Job tags
Salary
