NHS Jobs
Location
Lancaster, Lancashire | United Kingdom
Job description
To organise calendars and appointments ensuring capacity is appropriately managed. Arrange meetings, book rooms and collate relevant papers supporting where necessary. To attend meetings as appropriate, taking minutes for subsequent transcription and distribution. To organise and manage emails and bring forward systems to ensure that documentation is available as and when required. To monitor and co-ordinate annual and study leave via the Trust rostering system, on behalf of the directors and senior team to ensure adequate senior management cover. To respond to enquiries personally, on behalf of the directors or re-direct as appropriate. To receive all correspondence addressed to the Director and to record, sort and distribute the correspondence as appropriate. To prepare requisitions for new/replacement non-stock requirements for signature by the appropriate budget holder. To prepare the Directors weekly schedule of appointments. Oversee prioritisation of own workload and completion of shorthand and audio dictation/word-processing. To provide appropriate wayfinding & system support to new/junior staff. To provide administrative and secretarial support to other directors/senior managers as directed by the Assistant Director of Finance Financial Improvement. To communicate promptly with the Director of Finance and Deputy Director of Finance regarding urgent and non-routine issues, especially when they are off their base site. To ensure processes and procedures within area of work are organised as efficiently as possible utilising automation/electronic solutions where possible.
Job tags
Salary
£25.15k - £27.6k per annum
