Location
City of London, Greater London | United Kingdom
Job description
We are currently seeking an interim Personal Assistant, to work with our global FMCG client Unilever, renowned for brands such as Dove, Sure, Persil, and Simple, to become an integral part of their fast-paced FMCG environment.
This is a hybrid position based at Blackfriars on London's Victoria Embankment, just a short walk from Blackfriars tube, a minimum of 2 days per week. This is a full-time temporary role for 6 months, requiring 36.25 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £37,000 per annum, pro rata, depending upon experience.
Due to the urgency of the role, we are looking for candidates with less than a 2-week notice period.
This role will involve supporting with the management of e-mails, queries and correspondence from a range of stakeholders including from Unilever Execs, Business Partners and stakeholders.
Key Accountabilities
- Screening, redirecting and replying to e-mails as appropriate. This may include typing general email correspondence and reports.
- Organization of international and local travel, including preparations of itineraries, visa applications, jointly with the management of out-of-office requirements
- Organizing local and international meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.
- Complex diary management - arrange meetings on a daily basis, both virtual and in person and reschedule if needed
- Liaison with internal customers and external contacts - developing knowledge of key individuals, including PA Network
- Proactively tackling issues related to administrative processes to ensure speed and efficiency, improving them for the manager and Unilever as a whole
- Processing expenses and invoices using relevant systems
- Replying to queries and requests for information from Unilever Execs, Business Partners and stakeholders on an ad hoc basis based on priorities set jointly with the manager
Key Skills
- This role requires proven experience as a Personal Assistant or top-level secretary and preferably experience working in a global organization.
- Well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and have previous experience working with a large number of stakeholders internally and externally.
- Excellent in Microsoft applications including Outlook, Word, Excel, Power Point, Sharepoint/One Drive and MS Teams.
- Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
- You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
- Initiative to think proactively how to help the management team to be as efficient as possible in using their time.
- Comfortable working independently with numbers, budgets, meetings agendas and minutes
- You must be trustworthy and sensitive when exposed to confidential information, with an understanding of confidentiality.
- Ability to manage conflicting priorities and multiple tasks.
Additional Information
Blackfriars working environment:
- Iconic location on the Victoria embankment, modern working environment
- Short walk from Blackfriars station
- Staff shop discounted products
- Free tea & coffee facilities
- Onsite Deli and a restaurant open for breakfast and lunch
- Gym is available for use subscription required.
Job tags
Salary
£37k per annum
