Deputy Facilities Manager

Location

Southwark, Greater London | United Kingdom

Job description

Reports to: Facilities Manager

Start date: As soon as possible

Contract: Permanent, all year round

Salary: Negotiable

Hours: Negotiable

The Role

This is an exciting opportunity for someone looking to develop their career in Facilities Management within a large academy. 

The Deputy Facilities Manager (DFM) is responsible for the support of day-to-day delivery of premises services and facilities responsibilities across the site and ensure that the site is maintained in a safe, clean and secure condition.

The DFM will work alongside the premises team to ensure the effective delivery of site services. This will include site maintenance, minor repairs and decoration within the capabilities of the postholder, caretaking, security, waste, grounds management, minibus driving and cleaning. 

Please note, applications will be shortlisted on a rolling basis so prompt application is advised. 

Key Responsibilities 

• Effectively manage the Soft Services across the Academy. 

• Ensure that the academy gives a positive first impression to all users of the building and that pupils, staff, visitors and contractors can work safely and effectively.

• Implement effective and efficient ways of working, including using digital platforms and systems. 

• Manage and supervise contractors while working on the academy site.

• Support with the management and sign off of contractor works providing building, maintenance, grounds and cleaning services to the academy to ensure these are of the highest standard.

• Ensure that the buildings and grounds are maintained to a high standard.  

• Undertake general maintenance and remedial works in-house, calling on contractors if required.

• Be a key holder for the academy site, liaise with the local police station and control allocation of users for the keys for routine and non-routine opening ensuring adequate key holder cover during holiday periods.

• Attend meetings and support projects alongside the Facilities Manager, as required.

• Make use of the Ark network tools/databases to track and record maintenance services accurately, including all on site issues and compliance. 

• Keep clear records of works carried out by contractors, including compliance information, actively utilizing tracking documents and software and databases. 

• Support with raising funds for academy initiatives.

• Ensure that all plant and equipment are available and working effectively during the opening hours of the academy and adjusted as required for evening and weekend use.

• Maintain an accurate asset register and inventory e.g., keys, codes, fobs, furniture, equipment. 

• Manage routine activities and compliance checks.

• Maintain key facilities documentation such as building plans and equipment locations, which contributes towards the academy business continuity plan.

• Ensure the main school kitchen is fully operational at all times and clean to a 5* food hygiene standard.

• Be fully competent in managing the CCTV systems and support staff in reviewing/recording incidents. 

• To make safe any hazards on site, reporting any hazards or defects which cannot be resolved to the Vice Principal – Business & Community

Other

• The post holder may be called out at unsociable hours or at the weekends to deal with security issues, make emergency repairs or allow access to any contractor who may be working on the site, in academy holidays or weekends.

• To keep up to date with changes in relevant health and safety law, fire and building regulations, ensuring prompt compliance, implementation and monitoring of regulations.

• To deputise, as required on Health and Safety committees as required.

• To carry out first aid duties, fire marshal, lunch till, if required.

• To work collaboratively as a member of the Business Support Team. 

• To share good practice across the network and South London Region.

• Attend and support out of hours’ academy events e.g., summer fair, parents’ evenings.

• Deputise for the Facilities Manager in their absence. 

Role review

This sets out the main duties of the post at the time of drafting. It cannot be read as an exhaustive list. These responsibilities will be discussed annually as part of the post holder’s annual performance review and are subject to change. However, it may be altered at any time subject to need in consultation with the post holder subject to the Executive Principal’s approval.

Qualification Criteria

• Right to work in the UK

• Recognised qualification in Facilities Management or equivalent qualification/experience in a relevant area (desirable) 

• Relevant Health and Safety qualifications and/or willingness to undergo training as required.

• Relevant First Aid Qualification (desirable)

• Full UK driving license (desirable) 

Experience 

• Experience of building maintenance ideally within an educational setting.

• Experience of supervising contractors.

Job tags

Salary