Ampersand Group
Location
Pune | India
Job description
Role:
School Stores Department: Administration Designation: Executive/Senior Executive-Stores Job Location: Pune - NIBM Send resume to [email protected] Role & responsibilities The prime responsibility of Store manager is maintaining customer service. The manager needs to be customer focus and understand their pulse. The store manger will need to maintain cash controls at all point in time. Keeping track of all purchases and maintaining the store facility Greet customers and provide assistance as and when required Cleanliness and order in the store need to be maintained at all times. It is very important that the correct inventory is maintained Check received stock against invoices To mark prices on stock The Store manager needs to needs to have an understanding in terms of restocking shelves such that the Record prices in the log book Receive cash and provide correct change Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained To keep a balance of cash receipts To make timely deposits of cash and reconcile the same. To ensure the receipts are printed and are recorded. To reconcile bank statements Maintain minimum stock as per the requirement. Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories. Verify the availability of materials in stores as per the indent. Pass the entries in the TALLY software, as and when the transactions occur. Receive the material and reconcile the same with the purchase order. Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier Arrange and tag the materials as per the format. Verify the stock/materials on a periodic basis. Handle POS counter and prepare daily POS collection report Timely updation of MIS Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items. Responsible towards control over Linens inventory and staff uniforms. Receiving the items from suppliers and check the quantity, quality code and expiry date. Responsible for preparing the Purchase order and GRN. Responsible to enter the issue requisition in the system. Responsible to ensure the clearance from security check for all the received items. Prepare Gate Pass for Rejected, Consignment and exchanged items. Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge. Responsible to check stock of all items and place the orders. Obtaining Goods Receipt Note (GRN) and forward the bills to account dept. The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationary and Linen. Submit monthly reports regarding total purchase, issues and current stock status to the Manager. The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Department. Create schedules to ensure adequate and efficient staffing at all times Secondary Responsibility: Report staff hours to the Payroll department and respond to inquiries Recruit, interview, hire, and train retail sales staff as required Handling staffing needs and personnel issues Manage duties and tasks as required in a retail environment Facilitate clear communication between retail floor staff and office staff Schedule Product Knowledge sessions with various sales representatives Provide expert advice to customers in all areas of the store Proactively build and maintain vendor relationships Ensure that newly-received product is stocked in a timely manner Train, Motivate staff and maintain a positive work environment Expected Competencies: Strong numerical and analytical skills required for simple calculations Good Leadership Skills Strong oral & written communication skills and interpersonal skills. Exceptional sales and operational skills in a customer service environment. Team-building and strong problem solving skills. Good Liasioning Skills Skills and Knowledge: Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint. Understanding of budgeting, asset management & compliance. Desired Qualification: Graduate in any stream Work Experience: 3-5yrs with prior work experience in Retail Management / Education Industry. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skillsJob tags
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