Prose Integrated
Location
Mumbai | India
Job description
Job Title: Executive Assistant
Location: Star Hub, Near T2 International Airport, Andheri East, Mumbai
Working Hours: Monday to Friday (9:30 AM to 6:30 PM) | Two Saturdays per month (Compulsory)
Responsibilities:
Calendar Management:
Efficiently manage and organize the executive's calendar, ensuring all appointments, meetings, and deadlines are accurately recorded.
Coordinate and schedule internal and external meetings, conferences, and events.
Email Management:
Monitor and manage the executive's email inbox, prioritize messages, and respond on behalf of the executive when required.
Draft and proofread emails, ensuring clarity and professionalism.
Communication:
Serve as the primary point of contact between the executive and internal/external stakeholders.
Handle phone calls, messages, and correspondence with a high level of professionalism and confidentiality.
WhatsApp Management:
Monitor and respond to WhatsApp messages, ensuring prompt and effective communication.
Organize and manage WhatsApp groups as necessary.
Client Calls:
Handle incoming client calls, providing information, and directing inquiries to the appropriate personnel.
Schedule and coordinate client meetings, ensuring a seamless experience.
Tech Savvy:
Proficient in using various office software tools such as Microsoft Excel, Word, and other productivity applications.
Stay updated on technological advancements and implement new tools to enhance efficiency.
Documentation:
Prepare and maintain documents, reports, and presentations as required.
Manage and organize digital and physical files in a systematic manner.
Coordination:
Collaborate with other team members and departments to ensure smooth workflow.
Assist in special projects and initiatives as needed.
Skills and Qualifications:
Excellent communication skills (both written and verbal).
Tech-savvy with a good understanding of office software and communication tools.
Proficient in Microsoft Excel and Word.
Strong organizational and multitasking abilities.
Ability to handle sensitive information with discretion.
Detail-oriented with a proactive and problem-solving mindset.
Salary: Up to 35k per month
Education and Experience:
Bachelor's degree preferred.
Proven experience as an executive assistant or in a similar administrative role.
Familiarity with the business environment, especially in client-facing roles.
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