Associate Accounts Payable

Location

Mumbai | India

Job description

JOB TITLE: Associate  Accounts Payable

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

INVOICE PROCESSING

• Process dropship invoices for all orgs.
• Enter invoices into Oracle by batches.

a. Drop ship invoices-match to PO in system. Return any problems to Vendor Team with explanation.

b. Enter invoices into Oracle for vendor payments.

c. Process freight invoices and coordinate with Logistics team.

d. Process China for CZK and NPC

e. Process Domestic raw materials and expenses for NPC.

• All invoices are saved to the A/P invoice folder.
• Weekly - Run post holdings report and correct any invoice discrepancies. Weekly - Run the uninvoiced receipts report and review.
• Responsible for following up on invoices with discrepancies.

MONTH-END CLOSINGS

• Must co-ordinate with the corporate finance dept. when accounts payable is ready to close for the month.
• Insure as accurately as possible that all expenses are in for the month.
• Accrue any outstanding expenses that are not yet entered into the system.
• Review monthly any necessary payable reports and troubleshoot.
• Reconcile accounts to maintain GL integrity.
• Review vendor statements to verify invoices are approved for payment. If there are any discrepancies, the vendor must be contacted for copy of invoice in question. Then contact Purchasing for proof of delivery.

MISCELLANEOUS

• Upon request from vendors, issue credit references and any other information as necessary for credit approval. .
• Answer all e-mails on a timely basis.
• Issue calls on an as needed basis if there is a discrepancy in invoices or if validity of invoice is in question.
• Other duties as assigned by the controller or supervisor/manager.
• .

QUALIFICATIONS

Must be fluent in Microsoft Excel and Word Oracle ERP system knowledge Self-starter.

Able to work unsupervised.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Job tags

Salary