Khaitan & Co
Location
Delhi | India
Job description
Front Office Management:
Greet and welcome visitors in a professional and friendly manner.
Answer and direct incoming calls and emails to the appropriate personnel.
Maintain a tidy and organized reception area.
Coordinate and schedule appointments, meetings, and conference room bookings.
Assist in managing incoming and outgoing mail, packages, and deliveries.
Administrative Support:
Provide comprehensive administrative support to the organization.
Manage calendars, schedules, and appointments for management and staff.
Prepare and distribute correspondence, memos, and reports.
Maintain and update various documents, records, and databases.
Assist in event planning and coordination.
Office Operations:
Maintain office supplies inventory and place orders as necessary.
Coordinate with vendors and suppliers for office equipment and services.
Manage office facilities, including maintenance and repairs.
Ensure compliance with health and safety regulations.
Handle basic accounting tasks, such as expense tracking and invoicing.
Communication and Correspondence:
Handle internal and external communication effectively and professionally.
Draft and edit documents, letters, and emails.
Coordinate with various departments and stakeholders for information sharing and collaboration.
Maintain confidentiality and handle sensitive information with discretion.
Team Support:
Collaborate and coordinate with other team members to achieve organizational goals.
Provide support to colleagues and assist in their administrative needs.
Participate in team meetings and contribute to discussions and decision-making.
Skills:
Proven experience in an administrative or front office role.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficient in using office software and tools, such as Microsoft Office Suite.
Attention to detail and accuracy in work.
Ability to work independently and as part of a team.
Problem-solving and decision-making skills.
Knowledge of office management systems and procedures.
Prioritization and time management skills.
Job tags
Salary
