Facilities Workplace Specialist

Location

Bangalore | India

Job description

Job description – Workplace Specialist 

• Maintain office by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, ID, and access cards)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings related to facilities
• Manage travel, accommodations, and visa requirements
• Keep updated records of office expenses and costs in coordination with the facilities team
• Engaging with HR and Line of business related to facilties aspects
• Perform other clerical receptionist duties such as filing, photocopying, transcribing
• Help interview candidates by directing them to the respective hiring manager/HR
• Assist in general administrative activities and contribute to the Monthly Management Report (MMR)
• Participate in Emergency Evacuation procedures including crisis management and business continuity
• To act as a backup to facilities team in case of emergency/requirement
• Assist in utilization of conference /meeting rooms and Co-ordinate with facilities team for event management
• Greet and welcome guests/clients as soon as they arrive at the office and direct visitors to the appropriate person
• Responsible for handling incoming and outgoing calls including distribution. Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries

Education And Experience

• Graduate in any discipline
• 4+ years experience in a similar function
• Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).
• Proven ability to function effectively as part of a team
• Good communication skills

Job tags

Salary