Front office and Admin Executive

Location

Bangalore | India

Job description

We are an EduTech company so we are looking forÂFront office and Admin Executive

Front Office and Admin Executive
The roles and responsibilities of Front Office and Admin Executive are as follows but not limited to
Front Office Responsibilities:
- Greeting Visitors: Welcome guests, clients, and employees as they arrive at the office, creating a positive first impression.
-Telecalling: who can do Telecalling as part of work
- Answering Phone Calls: Handle incoming calls, routing them to the appropriate individuals or departments, and taking messages when necessary.
- Managing Appointments: Schedule and manage appointments for clients, visitors, and internal meetings. Maintain an organized calendar to avoid scheduling conflicts.
- Maintaining Reception Area: Keep the reception area clean, organized, and well-presented. Ensure that reading materials and company information are readily available.
- Providing Information: Address inquiries from visitors and callers regarding the company, its products or services, and other general information.
- Handling Mail and Packages: Receive and distribute mail and packages, ensuring that they reach the appropriate recipients promptly.
- Managing Access: Control access to the office premises by entering the details in the register
Administrative Responsibilities:
- Filing and Documentation: Organize and maintain physical and digital records, including important documents, contracts, and correspondence.
- Scheduling: Coordinate and schedule meetings, conferences, and travel arrangements for executives and employees.
- Office Supplies: Monitor and manage office supplies, ensuring that necessary items are stocked and available for employees.
- Communication: Handle internal and external communication, including emails, and letters.
- Data Entry: Input and update information in databases, spreadsheets, and other company systems.
- Expense Management: Assist in tracking and managing office expenses, including processing invoices and maintaining expense reports.
- Vendor Management & Coordination: Liaise with Administration & Facility vendors including - Internet services, Telecom, Property Management, etc.
- Coordination: Collaborate with other departments to ensure an efficient flow of information and resources within the organization.
- Event Coordination: Help plan and execute meetings, trainings etc
- Banking and field works- Dropping cheque and other related works
- Assisting Management: Support senior management with various administrative tasks as needed.

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