Personal Assistant

Location

Secunderabad | India

Job description

Position: Personnel Assistant

Location: Hyderabad

Job Description:

The Personnel Assistant have to work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director undertaking a variety of tasks to support his vision, strategy and tactics.

You are responsible for filtering and tracking inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.

Responsibilities & duties:

· Manage emails, information, and other communications; answer where possible – highlight and prioritise those that need MD attention.

· Plan and maintain MD's calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings.

· Act as 'follow-up Manager' across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.

· Type up notes, emails, presentations, and reports; circulate and file information effectively.

· Book transport and accommodation as and when required.

· Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points.

· Manage ISO, H&S and FSC systems including annual audits and accreditations.

· Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business.

· Maintain RPMs, administrative systems, database, and server protocols.

· Collaborate effectively with all staff, clients, and suppliers.

· Provide good relationship management with the client.

· Deliver timely and outstanding client satisfaction.

Required skills and qualifications:

• Four or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Open to Travel & must have a passport.
• Ready to travel with director.

  About us:

The Dollar Business is the only multi-featured platform on foreign trade in India [ We are a technology company with headquarter in Hyderabad and regional offices in New Delhi, Ahmedabad, and Chennai. Our cloud-based technology service offering is EXIMAPS, which is modelled as a Platform as a Service (PaaS/SaaS) product. It is powered by a proprietary engine based on a triad of Foreign Trade Information, Human knowledge, and Machine learning (AI)

Job tags

Salary