Phoenix Medical Systems Pvt. Ltd.
Location
Chennai | India
Job description
About Phoenix Medical Systems
Phoenix Medical Systems ( ) a pioneer in designing and manufacturing medical equipment (Neonatal, Infant & Maternal Care Devices and Assitive Technology systems for differently abled) since 1989. Phoenix has a passionate and young team to design, develop and deliver products with innovative and creative mind. Phoenix has 3 factories - at Sriperambudur, Pondicherry & Vizag. Phoenix products are CE marked and sold not only in India but are exported to more than 60 countries around the globe. With the tag line “Enabling life” Phoenix endeavours to impact the society with appropriate and affordable technology yet state-of-the-art innovation as a driving factor across the company. Phoenix is looking for an Executive Assistant to the Managing Director. Position: Executive Assistant – MD Office Location: Thirumudivakkam, Chennai Candidate Profile: Mandatory: Minimum 8-10 years of experience in Secretarial/ Executive Asst role reporting directly to Leadership Team Excellent written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Proficiency in office productivity tools, with aptitude to learn new software and systems Problem solving ability and willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to keep company confidences Any Degree Strong command of English, Tamil, Hindi and a foreign language Desirable: Worked in manufacturing sector MBA Job Purpose: To be supportive to the MD & ED and helping them reduce their time on routine and operational tasks Job Profile: Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and other company logistics 2. Ensuring the tasks assigned to different departments / individuals are followed till complete and reporting back to MD/ED. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to HODs’ Responsible for the Facebook, twitter etc. personal accounts of MD & ED to be tracked and updated based on suggestions from MD/ED/Marketing teams. Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination for Leadership Team Perform administrative and office support, such as typing, dictation, spreadsheet and ppt creation, and maintenance of filing system and contact database To prepare Minutes of Meeting, Follow up Schedules of Leadership Team with various stakeholders – both internal and external To collate periodical and ad hoc reports from various HODs / SPOCs and prepare a consolidated report for perusal by MD & ED. To contact key doctors and other higher officials in different Governments/ Trusts and keep MD & ED updated on their requirement and reporting to them on behalf of MD/ED. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Organize team communications and plan events, both internally and offsiteJob tags
Salary
