Upon receipt of order need to discuss the details of the PO with Planning team to finalise dispatch date.
Accurately prepare the PROFORMA INVOICE based on the order received as per the standard format of customer / company & share it with customer.
Upload the sales order in SAP system
Timely placing container bookings on various portals as per customers requirement & material readiness date as per planning team.
Take regular follow-ups with production team regarding the status of material readiness as per planning.
Follow up with customer nominated forwarders for providing the DO as per the material readiness date shared based on the planning.
Follow up with customer nominated forwarders for providing the details of necessary cut offs to understand the time frame by which necessary documents to be submitted.
Check & share the all cut-off details mentioned in DO with internal departments & plan to lift the container as per DO validity
Discuss & allot the received DO to respective CHA & co-ordinate for container pick-up process
Update customer about the progress on DO received (container pick up date / SI / VGM File timing etc.)
Making BL draft with the help of Invoices, packing list, shipping bill & shipping Line DO & sharing the same to the forwarder to file regular SI/BL instructions.
To file VGM and Form-13 according to cut-off mention in DO
Communicate with transporter and CHA for container status in Port (Till container on board)
Following up for first BL Draft print with the shipping line & approval or proceed for corrections with Liners
Following up for invoices with shipping line & Forwarder for shipments done
Co-ordinate with accounts for processing the payment against invoices received from transport, CHA, Forwarders & share the necessary payment references
Follow-up with the forwarder for Final BL
Submit Final BL copy send the same to accounts department for follow-up for the payment to customer
Maintain container wise shipment data for the purpose of analysing shipment wise cost breakup.
Maintain cordial relationship with all CHAs, Forwarders & Transporters
Identify & establish relationship with new CHAs & transporters
