Executive Assistant at Mumabi Fort based Architecture Firm

Location

Mumbai | India

Job description

Candidate should be  fluent in verbal & written English communication -

• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Acting as a first point of contact dealing with correspondence and phone calls
• proactively managing and coordinating the diary of the Boss by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Planning and organizing travel and accommodation as and when required
• Maintaining effective filling and data storage including emails and retrieval systems ensuring the needs of BOSS
• providing full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the BOSS.
• ensuring whatever meetings are scheduled for the Boss are properly arranged and serviced.
• Provide reports for senior management as required.
• Any other duties relevant to the needs of the organization and as directed.
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place, such as office party, presentations, client and boss lunch arrangements etc.
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality

Personal Assistant,Executive Secretary

Designation: Executive Assistant

Vacancies: 1

Experience: 4.0 Year(s) - 6.0 Year(s)

Job tags

Salary

Rs 4 - 6 lakhs p.a.