Senior Analyst, Quote to Cash
Location
India | India
Job description
Job Description
Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Position Summary
Purpose:
The Accounts Receivable Senior Analyst will report to the Accounts Receivable Lead Sr. Specialist or Manager and support his direct reports. This position will be responsible for performing Billing activities, collecting and applying payments in a timely manner alongside identifying further opportunities to improve overall efficiency and maximize cash flow.
Duties & Responsibilities
Key Responsibilities:
- Accurately prepare, create, and process customer invoices including necessary supporting documentation & authorization, to ensure timely billing.
- Communicate with the Finance and Operations teams as required to ensure the billing ‘pack’ is exhaustive, inclusive, and in accordance with contractual requirements.
- Work closely and educate our Operations & Finance teams to ensure billing is known to be a daily process, rather than a month end process.
- Creation of PeopleSoft Customer Contracts and updating the rate set as and when required.
- Embrace and look for continuous improvement with existing technology to attain improvement across all areas, to optimize Days Sales Outstanding (DSO), FCF & unbilled revenue.
- Assist in providing recommendation for customer credit limit review, and for sales reserve/bad debt provisions.
- Communicate with customers via phone, e-mail, or other approved means to achieve timely payments and resolve customer queries.
- Provide high level customer service regarding credit & collection issues: - daily resolution on all credit requests; provide information for refunds; resolve ‘on account’ balances, unapplied cash, customer discrepancies and short payments.
- Escalate trends of delinquent accounts to immediate supervisor and management as defined in Company policy.
- Enlist the efforts of sales and senior management when necessary to accelerate the collection process.
- Responsible for applying cash received from client, considering relevant taxes, exchange rate etc. in accordance with remittance advice.
- Booking of Credit Notes, small write-offs and set offs.
- Trouble-shoot on any issues, concerns, bottlenec ks, etc. in all the Quote to Cash processes.
- Ensure operational goals and objectives ar e met on time always, to dri v e deployment and adoption of process changes.
- Develop and maintain positive working relationships with business and functional groups, colleagues, customers, and advisors to ensure continued commitment to a best-in-class global Quote to Cash cycle.
- Perform other assigned tasks and duties necessary to support the Quote to Cash functions.
Supervisory Responsibilities:
- This position has no direct supervisory responsibilities.
Reporting Relationship:
- This position reports to Accounts Receivable Lead Sr. Specialist or Manager.
Qualifications
Qualifications:
REQUIRED
§ A Bachelor’s degree is required. However, in Accounting and Finance, it is a plus.
§ Prior experience of 4+ years in similar Accounts Receivable functions.
§ Previous experience or good understanding of Finance Accounts Receivable (Quote to Cash) functions including but not limited to Credit, Billing, Collections, Cash Application, and related finance functions.
DESIRED
- Proficiency in MS suite inc. Outlook, PowerPoint, Word, and Excel.
- Knowledge and understanding of PeopleSoft Financial capabilities.
- Experience in testing/implementing new systems and/or processes.
Knowledge, Skills, Abilities, and other Characteristics:
- Excellent knowledge of Accounts Receivable processes and accounting principles.
§ Self-motivator who can work independently and meet daily deadlines.
§ Good oral and written communication skills.
§ Ability to embrace change, work to tight deadlines, share benefits with stakeholders, and collaborate with team members to drive positive results.
§ Highly organized with ability to manage multiple priorities and deliver assignments on time.
§ Ability to work across functional and geographic boundaries.
§ Highly productive and strong analytical skills.
§ A good team member with problem analysis and problem-solving skills.
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Job tags
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