Administrative specialist
Location
Bangalore | India
Job description
Overview
Job Title - Administrative Specialist Location - Bangalore Aptean is changing. Our bespoke ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With over 3000 employees, 50 different products and a global client base, there's no better time to advance your career at Aptean.
Administration/Sr Administration Specialist Job Overview: The Administrative Specialist will manage day-to-day administrative tasks, provide support to executive staff, and ensure the efficient operation of the organization. The ideal candidate will be a self-starter who is comfortable working independently and is able to handle multiple tasks and assignments simultaneously. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of Administration practices, processes and compliances.
Main Job Details And Responsibilities - Clerical, administrative and secretarial responsibilities and tasks
- Handle requests for information and data
- Ensure security, integrity and confidentiality of data
- Resolve administrative problems and inquiries independently as per company process and policy.
- Invoice receiving, checking, processing and keeping record
- Prepare and modify documents including correspondence, reports, drafts, memos and emails, purchase orders.
- Schedule and coordinate meetings, appointments and travel arrangements for all employees (Domestic and international) including knowledge on visa processing.
- Hospitality management for guests
- Event management
- Travel management
- prepare agendas for meetings and prepare schedules
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for contract staffs
- Monitoring and guiding housekeeping staffs and delegate their duties.
- Bank account opening for new employees.
- ID card processing.
- Keeping good inter department relation.
- Procurement of non IT materials
- Maintain a safe and secure working environment
- Manage internal staff relations
Education And Experience - Graduate or above.
- Preferably working experience in hospitality management or Travel management and IT/ITES industry.
- computer skills and knowledge of relevant software
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping and importantly invoice scrutiny and processing.
- knowledge of principles and practices of basic office management
- Knowledge of hospitality and travel management
- Event management exposure
- Vendor Negotiation skill
Key Competencies - Friendly and cheerful personality
- Excellent communication skills - written and verbal
- Planning and organizing
- Judgment and problem solving
- Knowledge in Admin related Govt compliances and laws.
- Prioritizing
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and high level of accuracy
- Invoice processing
- Budget savvy
- Flexibility
- Adaptability
- Customer service orientation
- Teamwork
- Proven Hospitality management and travel management exposure
- Event management
- Exposure in travel management related activities (Domestic, International and daily transportation)
- Admin/Facility related Cost management and record keeping.
- Knowledge in handling access control system
- Team-oriented and skilled in working within a collaborative environment.
- Attention to detail
- Initiative
- Reliability
- Stress tolerance
- Basic knowledge on Technical Facility management.
Experience 6 to 7 years overall experience. Predominantly worked in IT/ITES sector. Some work experience in Hospitality or Travel management is added advantage. If you share our mindset, you can share in our success. To find out more about joining Aptean, get in touch today.
Learn from our differences. Celebrate our diversity. Grow and succeed together.
Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion, disability or age. Celebrating our diverse experiences, opinions and beliefs allows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base.
'At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.' - TVN Reddy
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