Hikma Quality
Location
Jordan | India
Job description
Job Description
JJOB PURPOSE: To coordinate a wide range of administrative and general support activities including routine activities, handling stationary matters, maintaining records, coordinating arrangements and meetings to ensure efficient planning and implementation of tasks within their area of administration.
KEY ACCOUNTABILITIES:
• Follows all relevant departmental policies, processes, standard operating procedures and instructions to make sure that work is carried out in a controlled and consistent manner Day- to-day operations.
• Follows the day-to-day operations related to own job to ensure continuity of work. Job Specific Accountabilities
• Coordinates activities within a specific area of the administration unit to ensure that they are carried out in an efficient manner.
• Participates in handling routine activities, conducting additional research where necessary, to support ongoing business activities.
• Coordinates activities with suppliers and service providers to improve the department s experience. Implements contingency plans to ensure rapid response and deployment of resources in case of emergencies.
• Follow all relevant Administration instructions so that work is carried out in a controlled and consistent manner.
• Monitors office stationery usage and initiates replenishment action to maintain supply levels.
• Establishes and maintains records and filing systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the managers can function effectively and efficiently.
• Prepares routine letters, reports, memoranda for function head s signature, gathers and Confidential summarizes data to ensure availability of data.
• Communicates section head s instructions or desires to various individuals and/or departments and furnishes and obtains information from other managers.
• Organizes and maintains files of manager s correspondence, records, etc., following up on pending matters to ensure effectiveness of executions and efficiency of decisions.
• Acts as a receptionist for the manager, screening telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save the manager s time.
• Schedules appointments and coordinates arrangements for meetings and conferences in line with manager s availability make most effective use of line manager s time. Continuous Improvement.
• Contributes to the identification of opportunities for continuous improvement of processes and practices considering international best practice , improvement of business processes, cost reduction and productivity improvement. Reporting
• Assists in the preparation of timely and accurate reports of administration to meet company and department requirements, policies and standards Safety, Quality & Environment
• Complies with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment.
Related Assignments
• Performs other related duties or assignments as directed.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
• Minimum Qualifications: Bachelor s degree in Accounting ,Finance or equivalent.
• Minimum Experience: 0-2 years of administrative experience preferred.
Job tags
Salary
