Job Title: Facility Coordinator
Chennai (On-site)
Permanent
Do you enjoy working in a fast-paced environment and thrive on providing exceptional customer service? Are you a person who have a sharp eye for detail, excellent communication skills, and problem-solving abilities? Have you got experience in effectively supporting admin tasks and facilities coordination for seamless operations? Come join our team as a Facility Coordinator and advance your career!
Join our Facility team in Chennai
We are looking for a Facility Coordinator to drive administrative and facility excellence for our corporate employees." In this role, you will report to Head of department and will be responsible for suppoting day to day admin and facility activities.
Your key responsibilities will be:
- Providing comprehensive support services to expatriates, including Leasing, FRRO
- Knowledge of ticketing, visa management, foreign currency, insurance documentation, and essential task assistance
- Overseeing administrative tasks such as managing pantry supplies, liaising with government offices, handling day to day expenses, and coordinating property leasing and relocation activities
- Monitoring of checklists, supervise facility projects, coordinate with vendors, and manage the scrapping of discarded titles and revenue records submission to finance
- Managing procurement of office supplies, consumables, and assets. Handle local and online purchases for day-to-day office needs
- Coordinating with vendors for timely bill submissions and invoice processing. Knowledge of SAP or related management applications.
- Extensively supporting in expense tracking vide MIS on costs & services
- Coordinating local transport requests and arrange airport and office transfers for foreign delegates on business trips.
- Coordinating with vendors for timely bill submissions and invoice processing
- Ensure timely release of vendor payables and maintain invoice tracking
Your Skills. Our Team. Together, we design the future
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you will have:
- Bachelor's degree in hospitality business or relevant fields with 5-8 years of relevant experience preferably in a corporate
- A high level of attention to detail to ensure that all facility arrangements are accurate, complete, and compliant with companies’ policies and regulations.
- Ability to adapt and evolve in a fast paced, IT Enabled working environment, including tools and online platforms.
- A customer-centric mindset for providing exceptional service and addressing the needs of employees and stakeholders.
- Problem-solving attitude with excellent communication skills
A place to work and so much more
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100% of our revenue come from activities that move our customers towards sustainability.
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 8,000 people who bring their expertise in engineering, architecture, energy and environment into play.
Equal opportunity employer
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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