Supervise accountancy procedures, maintain general ledger, journal entries, accounts analysis, reconciliation, filing of documents, etc.
Performs Accounts Payable, i.e., verifying all invoices for payment and ensuring expenditures are allocated and charged to appropriate codes.
Preparation of Monthly Financial Statements, i.e., Monthly Balance Sheet, Income Statement.
Calculate/review payroll with statutory deductions monthly to ensure local labor laws and tax regulations are current for statutory deductions.
Upload, file, and report Government statutory contributions for Social Security and taxes, where relevant.
Prepare and file monthly Income tax returns.
Oversee the presentation, circulation, filing, and archiving of accounting and financial documents as directed by the home office finance.
Open/close bank accounts on the authority of the Director Operations
Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses, and online transactions.
Manage money transfers, cash supply, and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash, etc.).
Examine financial accounts and records and complete sales GST/tax filing.
Responsible for the commissions accounting and reconciliation of various accounts (e.g., accruals, pre-pays)
Daily Bank Reconciliation
Ensure that appropriate supporting documentation is obtained before expenses are operated in QuickBooks (contracts, orders, bills, invoices, delivery receipts etc.).
Budget Management
Monitor project budget and expenditures, developing budget management, reports, and tools for presentation to project leadership for activity planning.
Analyze gaps between planned budgets and actual expenses.
Gather budget projections from each team/unit, including procurement, logistics, information products, and training/technical assistance.
Provide budget inputs to the Leaders and Executives.
Provide financial reporting in support of contract deliverables, including but not limited to the monthly status report, quarterly report, and annual report, respecting contractual deadlines.
Compliance
Provide regular (weekly, monthly) updates to project leadership on financial pipeline, outstanding advances, projections, etc
Timely response to audit and tax queries and ensure proper compliance with all regulations.
Manage responses to monthly compliance reviews, ensuring corrective actions are established and action items are completed.
Financial Leadership
Provide suggested improvements for Internal Procedures and Information Flows.
