Manager, Administrative Support
Location
Bangalore | India
Job description
- WMGTS is seeking a highly skilled individual with confirmed proficiency as a Manager - Projects
- This position will support the growing team in India, Primary responsibility of this role includes working on New fitout & Refurbishment projects planning to execution and handover, Coordinate closely with all internal stake holders to develop requirement list
- Coordinating with Designers, PMC & Cost Consultant in developing State of the art office design, Robust Tender and Contract documents, Procurement & Execution strategy, construction management, Risk analysis, Change management, complying with internal and external regulations, Preparing and circulating WPR & MSR to management, Driving milestone objectives
- Monitors and reports business area information by analyzing and reporting metrics; identifying trends and errors; identifying and recommending opportunities for improvement; determining performance; and creating reports to provide recommendations to support business decisions
- He/She will also be responsible for Managing financial accuracy for business area by developing and implementing quality improvement processes and programs; evaluating operations; ensuring follow up audits and corrective action on quality issues are completed;
- establishing new or improved processes and procedures to increase operational performance and profitability and resolve work flow issues;
- developing approaches to minimize variances; ensuring systems are capable of producing accurate results; communicating best practices, current concerns, and corrective actions; and developing action plans for operational execution
What you'll do:
- He/She is responsible for 100% uptime of electricity across buildings, zero down time of equipment which involves diligent monitoring and maintenance through 24/7 operations.
- Responsible to ensure productive work environment for business to accomplish their core deliverables.
- Areas of work include power systems energizing the lighting in the buildings, air-conditioning systems cooling office floors, uninterrupted power supply (UPS) for the operations of all the critical equipment like the audio video equipment in meeting/conference/collab areas / hub rooms, safety and security equipment including fire alarm systems, public address systems, firefighting systems and other related equipment.
- Manages annual maintenance contracts with original equipment manufacturers (OEMs) for all installations across IDC
Compliance - All IDC locations
He is responsible for the compliance for all the buildings:
- Manage inspections of competent authorities at premises including electrical inspectorate, pollution control board, lift inspections etc
- Liaison with landlord to procure/renew licenses for critical equipment, procure approvals for new installations and ensure landlords maintain valid insurance for buildings
- Ensuring the insurance coverage for all Walmart assets that are capitalized from time to time
- Liaison with internal stake holders and insurance companies to claim insurance for lost assets
- Disposal of hazardous waste from buildings
- Quarterly audits to ensure 100% compliance of building pre-requisites in line with the prevailing laws
STPI / SEZ - Bengaluru & Chennai.
- Responsible for governance of Special Economic Zone norms (SEZ -2 buildings) and Software parks of India (STPI - 1 building)
- All logistics involved in procurement of goods and materials will have to processed with approvals from SEZ authorities
- Coordinate with Customs house agent to procure approvals for all import and export related transactions
- Procure approvals from authorities for all material movements between SEZ and STPI units
- eWay bills/Gate passes for material movement from these offices
- Filing of reports on monthly basis as stipulated by the authorities
- Liaison with SEZ / STPI authorities to resolve issues from time to time
Asset Management / Audits - All IDC Locations
- Asset management is an integral part of eCrew function and an important part in ensuring the assets are capitalized, maintained and audited as per the organization s Financial control standards which is managed completely by him.
- There are around 30,000 assets under eCrew control
- Accounting of assets from time to time on acquisition on a monthly basis Coordination with ADE and Business teams to shift, transfer, dispose are some of the activities involved on a regular basis
- Periodic audits is a statutory requirement, which is an extensive activity every year to validate the availability of assets as per the books of accounts and reporting
What you'll bring:
- 12-15 years in Project Management within recognized consulting or client organisation Related experience, including corporate office environment and fast track delivery models
- Ability to connect and lead dispersed internal/external project teams Understanding of India construction methods and approval processes Experience with high-end local and International technical projects an advantage
- Verbal and written English - majority communication in English
- Proven track record in delivery of projects.
EDUCATION: BA/BS in Architecture/Civil engineering, Facilities, Construction Management or Engineering.
Flexible, hybrid work
We use a hybrid way of working with primary in office presence coupled with an optimal mix of virtual presence. We use our campuses to collaborate and be together in person, as business needs require and for development and networking opportunities. This approach helps us make quicker decisions, remove location barriers across our global team, be more flexible in our personal lives.
Benefits
Beyond our great compensation package, you can receive incentive awards for your performance. Other great perks include a host of best-in-class benefits maternity and parental leave, PTO, health benefits, and much more.
Minimum Qualifications
Bachelors degree in Business, Logistics, Computer Science, or related field and 2 years experience in operations, retail, project management, or related area OR 4 years experience in operations, retail, project management, or related area.
Preferred Qualifications 4 years Walmart Home Office experience., Masters degree in Business Administration., Project Management certification.
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