Executive Assistant (Strategy)- Santacruz (Mumbai)

Location

Mumbai | India

Job description

• Reporting daily to the Partner about daily work activites and task
• Being a strategic partner
• Data Analytics
• Making Presentation on behalf of director
• Maintaining absolute confidentiality & privacy of company data and documents
• Filing of physical documents properly in organized folders and Folder Management at office
• Coordinating with the Partner about Vendor Meetings and management
• Requesting for quotes from vendors for constructions and office equipments
• Coordinating with site engineers for issue of drawings hard copies
• Drafting Legal documents in Coordinatioon with Company's Lawyer
• Getting documents printed on stamp paper and coordinating with Registration office personnel
• Organizing of documents on Company's Cloud (Google Drive) and maintaing access control
• New appointments and hiring management
• Issue POs to vendors
• Review and edit of work order drafts
• Coordinating with Accounts team for salary cheque distribution and vendor payments and reminding clients for payments that is owed
• Lots of follow up with Clients and Vendors
• Coordinating for vendor negotiations on orders and coordinating with Procurements & Purchase Team
• Answering phones and welcoming guests at office
• Maintain record of daily reports from respective leads
• Ask for daily reports and records from respective leads with regards to Pending Material Order, Equipments & Machinery at Site, Shuttering & Scaffolding Items Inventory, Labour Reports
• Maintain proper records of work orders, invoices and prepare for IT inquiries etc.
• Organize Weekly/Bi-weekly/Monthly meetings of Engineers, Safety Personnel and other staff
• The said person would be directly reporting to a young business owner (Oxford Graduate). He/She should have the following skillsets.

Desired Candidates:

• Good typing speed and drafting letter skills
• Excellent excel skills
• Good with numbers and accounting
• Client calling and managing
• Has some experience in understanding legal drafts
• Exceptional Organizational Skills
• Open to learning and using new technologies and processes
• Good project management and coordination skills
• Construction & Real Estate Industry knowledge is good to have

EA,Executive Secretary,Executive Assistant,Office Secretary

Designation: Executive Assistant (Strategy) - Santacruz(Mumbai)

Vacancies: 1

Experience: 3.0 Year(s) - 10.0 Year(s)

Job tags

Salary

Rs 4.8 - 9 lakhs p.a.