Payroll & Accounts Specialist
Location
Pune | India
Job description
Job Title: Payroll and Accounts Management Specialist
Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Payroll and Accounts Management Specialist. You will be responsible for managing payroll process utilizing the ADP platform and overseeing various aspects of accounts management. This role requires a keen understanding of payroll regulations, statutory compliances, strong analytical skills, the ability to maintain accurate financial records and handle employee queries.
The role and responsibilities are detailed out as below:
New Hires: - Induction session to explain the payroll cycle, Statutory accounts, Bank account registration
- Updating the Bank details (Name, AC number, IFSC) in ADP
- Registering new employees in EPFO portal
- Registering ESIC for all eligible employees in ESIC portal
- Taking session of the ESIC eligible employees to explain the benefits and sending them their ESIC cards
- Updating the Salary structure in ADP if any flexi benefit option selected
- If opted for NPS, registering them on the related Portal (If fresh registration) or sending the transfer docs and coordinating (If existing)
- Co-ordinating with the bank in case of any issues in NPS account registration
- If opted for Sodexo, Registering the employees on the Sodexo portal
Payroll (PF, ESIC, Sodexo contributions on portal): - Checking the Attendance of the employees and following up for regularizing the same
- Clearing the Finance tasks for the exit employees
- Finishing the F&F calculations before payroll
- Preparing the YTD sheets for Salary, PF, TDS, ESIC, NPS
- Entering the Exit dates on PF and ESIC portal
- Upload the PF and ESIC contributions on the respective portals for payments after Payroll finalization
- Filing the International Workers return on EPFO portal
- Addition or deletion of data in LWF portal
- Upload the Sodexo contributions on the Sodexo portal
- Preparing the Leave balance after payroll for each employee
- Releasing the Salary slips in ADP as well as on mail
- Clearing the doubts of the employees related to payroll, Salary slips, taxes, OT/HW
- Guiding the employees related to PF withdrawal, KYC updation, ESIC E-card details
Taxation: - Helping the employees regarding the investment declarations, tax calculations, Proof submission
- Preparing the FUV files and filing the TDS return for every quarter
- Approving the Proofs submitted by employees under various sections for proper tax calculations
- Preparing the Final Tax sheet for review and approval before the year end payroll
- Updating and uploading the Form-16 and sharing with the employees
- Guiding the employees in case of any queries related to taxations and Form-16
ADP System Management: - Utilize the ADP platform to its full potential for payroll processing and reporting
- Collaborate with IT and People & ADP Team to optimize ADP functionality and troubleshoot issues
- Provide training and support to employees on the ADP self-service portal
- Updating the PAN, Bank details, UAN, ESIC details for new joiners
- Preparing Various reports like, Time attendance, Payroll reports, various YTD reports from ADP
- Calculating Gratuity, Excess leaves used, PL encashment in ADP during payroll
- Updating the Perks given to employees (Amazon gift cards) in ADP
- Updating the Salary structure in ADP as per Flexi options, Adding VPF for employees if opted
- Implementing the changes whenever required in ADP, i.e tax regimes, Bonus details, Salary details
Requirements Qualifications: - Bachelor's degree in Accounting, Finance, or related field
- Proven experience in payroll processing, using the ADP platform
- Strong understanding of payroll regulations and compliance
- Excellent attention to detail and accuracy in financial record-keeping
- Proficient in Microsoft Excel and other relevant accounting software
- Exceptional organizational and time management skills
- Effective communication and interpersonal skills
Additional Requirements: - Certified Payroll Professional (CPP) designation is a plus
- Familiarity with HRIS systems and integration with ADP is a MUST
- Knowledge of accounting principles and practices
- Ability to work independently and collaboratively within a team
- Commitment to maintaining confidentiality and handling sensitive information
Benefits Medical Insurance
Udemy Access
Job tags
Salary
