Dy. Manager - Administration
Location
Ahmedabad | India
Job description
Responsibilities
Standardization of Processes/ SOPs : - As Admin In-charge, standardize and implement SOPs for admin services in coordination with the services lead
- Proactively seek and drive amendment of processes to drive optimization and efficiencies in quality and cost of service delivery
Hard And Soft Services - Support infrastructure team to undertake structural upgradations/repair works
- Acting as the management point of contact for day to day Mechanical and Electrical, IBMS, scope of maintenance, asset register / change, annual maintenance planning, forward maintenance planning, planned maintenance delivery, reactive maintenance delivery, simulated power test, capacity planning & reporting, planned downtime or risk reporting, unplanned outages & emergencies, energy management & consumption analysis & reporting, and compliance to all statutory regulations for facilities services delivery and operations
- Supervise and inspect work activities to ensure clean, orderly, and attractive presentation of the corporate building/structure conformance to prescribed standards of cleanliness
- Manage successful running of F&B service operations; Ensure food quality and service delivery standards are maintained
- Oversee all cleaning and upkeep of office premises including timely pest control, effective garbage & waste disposal, and horticulture activities
- Support housekeeping, laundry services, mail/dispatch services, record maintenance, stationary services, key management, etc.
- Be accessible for escalation of all FM related issues in the corporate office
Governance And MIS - Ensure all site admin processes comply with governance protocol and defined SOPs
- Maintain MIS for Site Admin Head and partner with concerned stakeholders and develop effective action plans and mitigate risks
- Manage regular operational reviews & ensure service delivery basis defined SLAs
People Management - Coordinate with vendor partners for agency staff attendance, leave records, annual leave planning, and providing relievers as per plan
- Coordinate with agencies for providing effective support for replacement and new recruitment at site
External Stakeholder Management - Manage key relationships with external vendor partners and agencies and coordinate related activities
- Support oversight on partner/vendor performance and help resolve escalations
- Help liaise with local government bodies and build long lasting strategic relationships to be leveraged effectively
Qualifications Educational Qualification : Relevant Bachelor's / Master's Degree
Experiences - 10 - 12 years of experience in administration and related services into corporate set-up is MUST
- Good knowledge of hospitality and general administration
- Ability to multitask, manage diverse stakeholders and operate effectively under constraints
- Good interpersonal and communication skills
Job tags
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