Receptionist cum Admin Assistant role for leading Company based at Churchgate
Talisman HR Solutions Pvt Ltd
Location
Mumbai | India
Job description
Designation: Receptionist cum Admin Assistant (female candidate only)
Location : Churchgate, Mumbai (HO) .
Number of Opening : 1
Industry : Any
Joining Requirement : Immediate Joining / One week/ within 30 days
Qualification: Graduate having good experience in the same role.
Experience : 3 to 5 years .
Job Description:
Front Desk Management
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining employee and department directories; giving instructions.
- Upkeep of reception area, tidy and presentable with all necessary material (pens, paper etc.)
- Attending all Incoming / Outgoing via EPBAX system and forwarding the same to the concerned person / Department or keep messages
- Organise courier pickups and dispatches.
- Ensure the list of staff extensions and mobile numbers is updated and distributed accordingly
Conference Room Management
- Ensure that meeting rooms are always presentable (neat, tidy and well stocked).
- Organise meeting rooms, food & beverages for guest (as required).
- Schedule internal and external meetings.
- Updating calendar based on conference room booking
Travel Desk Management
- Handling Hotel Booking and Travel Arrangements (as per requirement) -Airlines, Bus, Car and Railway)
- Taking care of cancellations and refunding of the bookings.
- Coordinating with Travel Agents.
- Maintaining complete record, files and documentation related to travel desk.
- Business trips scheduling for the team. Preparing itineraries, managing bookings (train/flights & accommodation) for travelling team members including keeping visa requirements(wherever required)
Expense Claim Management
- Collation of expense claims and coordination with accounting team for smooth record keeping.
Office Stationery Manager & Administration
- Manage pantry / office stationery supplies and maintain overall office appearance as a normal practice.
- Perform routine office tasks as necessary/Any other duties as assigned
- General administration of front office area/Managing Front Office Operations
- Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Key Competencies:
- Excellent Communication skills (written and verbal both)
- Candidate have an experience and open for Multitasking role
- Ability to Work Independently
- Visitor Management Skills
- Good interpersonal skills
Receptionist,Administration
Designation: Receptionist cum Admin Assistant role
Vacancies: 1
Experience: 3.0 Year(s) - 5.0 Year(s)
Job tags
Salary
Rs 5 - 6 lakhs p.a.
