To help support our growth and expansion we are looking for talented Sr Administration Executive to support our senior managers in a timely and professional manner and provide high-quality administrative and clerical assistance.
Responsibilities
Efficiently manage office equipment, supplies, and inventory to ensure availability and proper functioning.
Oversee the Travel Desk, coordinating travel arrangements including flights, accommodations, and transportation for employees/ investors/ visitors.
Identify and establish relationships with new vendors, managing end-to-end arrangements for guest houses, hotels, and other accommodations.
Coordinate and manage product demos, ensuring that all logistical aspects are well-organized and executed flawlessly.
Schedule and organize meetings, including booking appropriate rooms and arranging necessary refreshments.
Collaborate in planning and executing events, from small team gatherings to larger corporate functions.
Maintain and replenish stationery and consumables, creating stock lists and placing orders as needed.
Manage employees reimbursement requests and petty cash disbursements, maintaining accurate records.
Assist the finance team in invoicing and payment procedures.
Prepare and manage various (MIS) reports and always maintain a high level of confidentiality.
Identify opportunities for process improvement within the administrative functions and propose and implement solutions to enhance efficiency.
Required
3 - 5 years of proven experience in administrative roles, demonstrating a track record of effective office management.
Strong communication skills, both written and verbal, to interact with colleagues, vendors, and other stakeholders.
Keen attention to detail and a commitment to accuracy in all tasks undertaken.
Possess a soft-spoken and professional demeanor, representing the organization positively.
Proficient in utilizing various software applications, including Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently, prioritize tasks, and manage time effectively to meet deadlines.
A male candidate with a solid understanding of office operations and administrative best practices
