Torrocks
Location
Gurgaon | India
Job description
Company Description Torrocks is a marketing-first business consulting organisation based in Gurugram. Over the last 2 decades, we have assisted businesses by executing branding, customer, and product strategies across online, e-commerce, and retail platforms. At Torrocks, we harness insights, creativity, content, and technology to influence our clients’ businesses, products, or services through high-impact experiences.
Role Description This is a full-time on-site Executive Assistant role located in Gurugram. As the Executive Assistant to the Managing Director, you will play a crucial role in ensuring the smooth operation of the executive office. You will be responsible for managing the Founder’s schedule, handling communications, coordinating meetings, internal coordination and providing administrative support to facilitate effective decision-making and operational excellence. The ideal candidate will be a proactive, detail-oriented professional with exceptional organisational and communication skills. Key Responsibilities Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for the Managing Director. Proactively manage the MD's calendar to optimise efficiency and prioritise commitments. Communication Management: Act as a primary point of contact for internal and external communications on behalf of the Managing Director. Draft and proofread emails, memos, reports, presentations, and other documents as needed. Meeting Coordination: Arrange and coordinate internal and external meetings, ensuring all necessary materials are prepared in advance. Take minutes and follow up on action items from meetings as required. Internal Coordination: Coordinate and follow up internally allocated tasks and responsibilities with the team to ensure commitments are met with the best standards of timeliness and quality. Exhibition Coordination: Plan and coordinate the agency's responsibilities in client exhibitions and events. Manage logistics and detailing for booth setup, marketing plans, and promotional materials on agencies behalf. Vendor Management: Act as a liaison between the Managing Director and external vendors. Negotiate contracts, track vendor agreements, and ensure timely payments. Evaluate and select vendors based on quality, cost, and reliability. Internal Agency Coordination: Facilitate communication and collaboration among internal teams and departments to ensure agency’s commitments are met with the best standards of timeliness and quality. Organise internal meetings, workshops, and training sessions as directed by the Founder. Foster a positive and cohesive working environment through effective team coordination. Administrative & HR Support: Handle administrative tasks such as expense reporting, filing, and document management. Assist in the Hiring, onboarding and payroll function for the agency Conduct research and compile information as requested by the Managing Director. Qualifications Bachelor's degree or equivalent work experience. Proven experience as an executive assistant or similar role. Exceptional organisational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle multiple tasks simultaneously and adapt to changing priorities. Professional demeanor and excellent interpersonal skills.Job tags
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