Location
Bangalore North | India
Job description
Role: Executive Secretary
Position Summary
The Executive Secretary is expected to manage the day-to-day tasks i.e., conduct all administrative work, making sure the CEOs operations run smoothly. The ideal candidate for this position is someone who can keep their calm in a high-pressure environment and coordinate the logistics of the CEOs office with multiple stakeholders in the organization. The candidate should be detail oriented and a creative problem solver.
Requirements
Key Responsibilities & Duties
- Manage CEO’s calendar daily by actively planning and coordinating with all stakeholders
- Arrange travel & accommodation for business travel by collaborating with facilities team and external vendors
- Perform clerical and administrative tasks including drafting letters, memos, filing invoices, reports, documents for senior staff and other tasks that facilitate the CEO’s ability to effectively lead the company
- Facilitate board meetings, large-scale meetings, including global & local town-halls and training initiatives, team social events etc. where needed
- Accommodate requests for organizing meetings with appropriate stakeholders for any board members or C-Suite executive visiting the company
- Act as point of contact for handling all external and internal communications for CEO & founders among internal team members and other external parties. Review communication content to determine importance and summarize and/or share them with appropriate staff
- Maintain discretion and confidentiality in relationships with all board members
Work Experience and Skills
- Minimum 5 years of relevant experience as a team leader or administrative role in supervision and management
- Excellent understanding of Google workspace applications for planning, managing & organizing.
- Ability to maintain an accurate calendar, to make travel plans and to follow confidentiality guidelines
- Demonstrated proficiency in supporting senior individuals to achieve required service levels
- Possess critical thinking skills to problem solve independently to prioritize and meet timeline requirements
- Have strong spoken and written communication skills, excellent time management
- Be proactive in identifying and resolving issues
- Have experience working in an Agile/SCRUM-based environment
Job tags
Salary
