INWRDAM
Location
Jordan | India
Job description
JOB VACANCY
Operations and Logistics Manager (FT)
The Blue Peace Middle East Initiative, driven by a vision of leveraging water security to foster regional peace and cooperation, invites applications for the position of Operations and Logistics Manager. Reporting directly to the Head of Coordination Office, this role is pivotal in facilitating the seamless execution of our initiatives across the region.
Type of Contract: Fixed term (Annual)
Location: Amman, Jordan
Full-time
Local recruitment
Expected start date: Immediately
About Blue Peace Middle East
Blue Peace Middle East is a non-governmental initiative dedicated to promoting cooperation and peace through sustainable water management in the Middle East.
Established in 2010, the Blue Peace ME initiative is committed to its mission of transforming water from a potential source of conflict into an instrument of cooperation and peace through dialogue, capacity building, and concrete actions.
This unique initiative is led by a regionally owned mechanism, which is comprised of members from Iraq, Jordan, Lebanon, and Türkiye, and, to a certain extent, Iran and Syria. The Blue Peace ME Regional Mechanism (RM) contributes to peace by stimulating political and technical dialogues about water and supporting concrete regional projects, know-how transfer, knowledge exchange, and capacity-building activities in its member countries.
The Coordination Office
The Blue Peace Middle East initiative's Coordination Office (CO) provides logistical, organizational, and communication support to help the Blue Peace Middle East RM achieve its objectives. The CO is responsible for the overall coordination of Blue Peace ME activities, smooth communication within the RM and with Blue Peace ME partners. Its duties include providing secretarial support to the Managing Committee (MC) and Policy Advisory Committee (PAC), coordinating thematic activities, managing subcontractors, and implementing a coherent outreach strategy for Blue Peace ME. The CO also provides technical and logistical support for Blue Peace ME events and liaises with support institutions on progress of thematic activities, financial matters, and administrative issues. Additionally, the CO organizes and hosts MC and PAC meetings and workshops, takes minutes, and provides technical and logistical support as needed. The CO is currently hosted at the offices of INWRDAM in Amman, Jordan.
About INWRDAM
The Inter-Islamic Network on Water Resources Development and Management (INWRDAM) is an autonomous intergovernmental think-tank based in Amman, Jordan. It was established in 1987 under the Ministerial Standing Committee on Scientific and Technological Cooperation of the Organization of Islamic Cooperation.
With 21 member countries, the organisation focuses on promoting cooperation in water resources management through research, actions on ground, dialogue and policy development.
JOB DESCRIPTION
Major responsibilities
The Operations and Logistics Manager is responsible for overseeing the operational and logistical aspects of the Blue Peace Middle East Coordination Office's activities. This includes planning, execution, and optimization of daily operations, ensuring efficient resource management, and supporting the implementation of projects and events.
The Operations and Logistics Manager reports directly to the Head of Coordination Office and collaborates closely with the other members of the CO team to further the objectives of the Blue Peace ME initiative.
Key Responsibilities
· Operational Planning and Management: Develop and implement operational plans for CO activities, ensuring efficient use of resources and alignment with the initiative objectives.
· Logistics Coordination: Oversee the logistics for all BPME events, workshops, and meetings, including venue selection, transportation, accommodation, and on-site support.
· Supply Chain Management: Manage the procurement process, including vendor selection, contract management, and quality control of goods and services.
· Budget Management: Collaborate with the Administrative and Finance Officer to develop and monitor operational budgets, ensuring cost-effectiveness and financial accountability.
· Risk Management: Identify operational risks and implement mitigation strategies to ensure smooth execution of CO activities.
· Stakeholder Coordination: Coordinate with internal and external stakeholders to ensure operational requirements are met to achieve operational excellence .
· Reporting and Documentation: Maintain comprehensive records of operations and logistics activities, and prepare reports for the Head of Coordination Office and relevant stakeholders.
REQUIREMENTS
Qualifications
· Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related field.
Experience
· Minimum of 8 years of experience in operations and logistics management, preferably in an international or non-profit organization.
· Strong knowledge in Jordanian procurement regulations and donors' compliance.
· Hands on experience in operational budgets forecasting, monitoring and reporting, in addition to financial accountability.
· Strong analytical, organizational, and decision-making skills.
· Excellent communication and interpersonal skills, with the ability to work effectively in a multicultural team.
Other requirements
· The Operations and Logistics Manager is a full-time position, works with the CO team at the offices of INWRDAM in Amman, Jordan, and must be available to work in the office five days a week.
· Demonstrated strong problem-solving skills with a proactive approach to overcoming challenges, adapt to changing circumstances and optimize operations and logistics to achieve the initiative objectives efficiently.
· Ability to multi-task and work to tight deadlines.
Language Proficiency
· Excellent written and spoken English and Arabic mandatory.
Computer Skills
· Proficient in MS Office Suite, and preferably in project management software/s.
· Familiarity with virtual event software such as Zoom and MS Teams.
Qualities
· Transparency:
o Able to build trust and contribute to informed and responsible decision making by carrying out the work of Blue Peace ME in a transparent manner;
o Provide clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
· Inclusiveness:
o Understand and accept cultural diversity; able to provide a tolerant, positive and supportive working environment that fosters respect for diversity;
o Demonstrate ability to work in a multicultural, gender-balanced environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
· Professionalism:
o Promote the interests, objectives and values of Blue Peace ME in a diligent and professional manner.
APPLICATIONS
Applicants are requested to apply by sending their CV, a letter of motivation and 3 reference letters to the Blue Peace ME Coordination Office at [HIDDEN TEXT] , stating 'Your Name – Operations and Logistics Manager Application' in the subject line.
Applications will be accepted until Thursday 21 March at midnight, Jordan time (UTC +3).
The first round of interviews will take place during the third week of March 2024.
Please note that only selected applicants will be contacted.
We encourage applications from candidates of all backgrounds and are committed to creating an inclusive environment that reflects the diverse communities we serve.
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