Administration Executive and Finance Support

Location

Mumbai | India

Job description

Genesis BCW is currently looking for Administration Executive and Finance Support for its Mumbai office.

The roles and responsibilities for this position is as mentioned below:

HR support activities :

· Coordinating with HR for new hires: I card, Access card, visiting cards, opening a salary account, and procuring official SIM cards.

· Organizing an employee forum and arranging for snacks Job-well-done certificates, employee vouchers, and hampers Sending monthly attendance reports to HR for the salary process (third-party admin support team).

Calendar management :

· Managing Leadership’s Calendar, Expense etc.

· Approval of attendance and timesheets of their reportees.

· Filling travel expense claims.

· Travel booking, generating boarding passes, filling out travel requests on their behalf, and raising purchase orders for their travel.

· Placing orders for their lunch / team lunches / celebrations, as and when required.

Manpower and office support : -

· Assisting client visits, i.e., informing the base team about the client's arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit

· On request advising or guiding travel arrangements for overall office staff, i.e., booking flights, accommodations, and ground transfers.

· Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.

· Procuring official SIMs from Vodafone or Airtel as per the company policies for employee’s official use.

Support to the client servicing team:

· Training to raise purchase order, file expenses and update bank and account details on Maconomy for reimbursement.

· On request, providing estimates for getting client purchase orders for the upcoming activity.

Support to Finance : -

· Blue Dart Airtel & Vodafone working.

· Filling Admin expenses

· Raising purchase order for monthly office purchase sending those purchase order to vendor to seek timely invoices.

· Checking client purchase order and approvals to approve the raised purchase order by client servicing team.

· Approving expenses by checking budget, task description & authorized persons approval. After approving forwarding, it too next level for reimbursement clearance. Maintaining a tracker for estimates Purchase order& its invoice.

· Maintaining PO tracker, estimate file & Estimate tracker.

· Sending purchase order, invoices, and client PO on the DMACQ for Uploading

· Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.

· Chasing affiliate to share the invoices at the earliest.

Requirements

Education: Graduate

Experience: 2- 3 years in Admin, EA roles.

Interested Candidates can send in their resumes at [email protected]

Job tags

Salary