Jr. Admin Executive

Location

Coimbatore | India

Job description

• This position involves a substantial management role to support the company as it continues to grow its employee base and geographical footprint
• The position to take care of the facility operations at BOT VFX is located in CJB, which currently
• The scope of responsibilities includes the entire life cycle of facility management operations
• The Establishing Standard Operating Procedures (SOPs) for facility management, to ensure the quality of day-to-day facility operations

POSITION RESPONSIBILITY

• Manage existing facility operations. This includes ensuring Building Team Coordination for parking, bills, repair & maintenance.
• Facility Service TAT (measurements with performance targets). Ticket to be closed within the TAT.
• Facility Management Daily Floor Walk Audit, Building team coordination for parking, repair & maintenance, Event & Client visit coordination and Coordination for Logistics
• Vendor Management Coordination for Invoice submission, Vendor agreement, Attendance, Reports & Audit documents
• Support Functions Coordination with IT, HR & Finance team for need basis.
• Procurement Management Procurement, Negotiation, Quotation, Purchase, Invoice submission & Payment Status
• Event Management Event celebrations coordination for purchase & Training & Meeting arrangements.
• Support Function Support for Recruitment, Training coordination, Institute Connect, Induction for new joinees and talent engagement activities
• Petty Cash Handling monthly petty cash for office needs and bill submission with a proper tracker.
• Asset Management Non IT asset maintenance, Managing official mobile connections and others.
• Data Management Tracker for, Materials, Food, Snacks, First Air, Petty Cash, Security registers..
• Initiative & Idea Process Innovation, Simplification and new Ideas generation for the organization growth & employee satisfaction.
• Food & Beverages Food & Snacks to be organized for employees
• Travel & Accommodation Travel and Accommodation Coordination & Booking as per the request
• Material Management Event materials, Stationery & others

EXPERIENCE & SKILLS

• 1 + years of experience related to facility management is highly preferred.
• Good and effective communicator with an ability to manage the facility.
• Effective and professional written and verbal skills.
• Technically adept at using productivity tools like Google Sheets, Excel, project management software.

Job tags

Salary