Programme Assistant Social and Human Sciences Sector, New Delhi

Location

New Delhi | India

Job description

OVERVIEW

Parent Sector : Social and Human Sciences Sector (SC)

Duty Station: New Delhi

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Social and Human Sciences

Type of contract : Service Contract

Level : 2

Duration of contract : 7 to 11 Months

Recruitment open to : External and Internal Candidates

Application Deadline (Midnight Paris Time) : 26 March 2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO New Delhi Regional Office, and direct supervision of the Programme Specialist and Chief of Social and Human Sciences (SHS) Sector, the incumbent will support the programme management of the Sector’s overall operation and activities and undertake communication tasks and responsibilities as follows:

Coordination for the SHS Sector:

• Provide programmatic support to SHS Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the SHS programme of the New Delhi Regional Office.
• Schedule and manage Science Sector teams meetings which include UNESCO Science colleagues from New Delhi, Dhaka and Kathmandu Offices; take minutes and notes of these meetings as required.
• Facilitate the flow of knowledge and information between the Science Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.
• Help to increase the unit’s overall communication and outreach capacity, with a view to the private sector, and the unit’s interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.
  • Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
  • Assist the professional planning and implementation of events (internal, collaborative, and external)
    • Undertake other tasks as requested by the Programme Specialist and Chief of SHS Sector, as required.

      Long Description

      Communications and Event Management

      • In coordination with the New Delhi Regional Office’s Communications and Public Engagement Unit, develop social media strategies to enhance the Science Sector’s online presence and visibility; plan and carry out communications campaigns to further promote SC Sector’s reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.
      • With regards to UNESCO New Delhi Regional Office’s celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.

        Long Description

        Finance and Procurement Accountabilities:

        • Assist the SHS sector on financial management of its regular budget and extrabudgetary funds using UNESCO tools on information management and reporting.
        • Assist the sector on basic financial procedures, payment requirements, banking and currency provisions with support from the administrative services.
        • Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifying any errors or irregularities).

          Travel Management:

          • Support the SHS Sector in the preparation and updating of travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; arrange hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.
          • Support the SHS Sector to coordinate with Administrative Department in finalizing travel request and settle travel claims

            Long Description

            Vendor and Contract Management:

            • Assist the SHS Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.
            • Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO’s standard procedures whenever needed.
            • Support the SHS Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO’s procedures, rules, and regulations.
            • Verify and process payments of vendors or contractors.
            • Assist in each stage of contract management, through the preparation of contracts, follow up with vendors and consultants on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.
            • Maintain information systems and databases in both physical and electronic media by recording, updating and retrieving information, documentation and data.

              COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

              - For detailed information, please consult the UNESCO Competency Framework.

              REQUIRED QUALIFICATIONS

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