Wework
Location
Bangalore | India
Job description
The Program Lead role (Job level: Lead/ Senior Lead) is a strategic, tactical and hands-on role directly supporting the Head of Corporate Strategy & Innovation (Function Head) in management and growth.
The primary objectives are:
To ensure that the plans and priorities set by the Function Head are effectively coordinated and executed in the midst of a fast pace of change
Elimination of administrative load on the Function Head to the greatest extent possible
To gain an overview of the entire business, key strategic projects, understand what functional leaders and various external stakeholders expect from the Corporate Strategy & Innovation (CS&I) team and what goes into decision making at a business level
Roles and Responsibilities
The indicative responsibilities that the Program Lead is expected to handle have been broken down into three buckets below. The responsibilities covered here could change significantly depending on evolving business needs, responsibilities of the Function Head and other factors.
Administrative responsibilities
Provide administrative support to the Function Head - manage and maintain the Head s schedules, coordinate meetings, manage calls, calendars and travel arrangements
Routing correspondence between the Function Head and multiple stakeholders/teams
Record, transcribe and distribute minutes of meetings
Help the Function Head and team to create Excel sheets, powerpoint presentations, etc as required for board meetings, investor roadshows, management reviews, etc
Setup a logically sound, well-cataloged system for information storage into an online library/archive and ensure that this is periodically updated in a timely manner by the team through best practices/digital tools
Protect and maintain confidentiality of all data, information, requests faced by the team
Be the SPOC to handle key regular tasks for the teams including NDAs, enable authority matrix signatures (digital/physical), etc
Project Management
Work with the Function Head to ensure weekly, monthly, quarterly priorities are set
Ensure that the priorities are met by adjusting Function Head schedules and coordinating other stakeholder meetings (internal and external)
Support the Function Head in driving a strong, cross-departmental (and external, as required) agenda of accountability, execution and delivery
Own and help execute the annual/quarterly/monthly meeting cadences including performance management timelines, OKR tracking and other planning calendars in conjunction with the Function Head and other departments
Coordinate organization wide and multi-functional projects (including Innovation centric projects) and ensure project goals align with company objectives
Attend meetings with Function Head to understand key deliverables from team(s) and circulate minutes, key action points and responsibilities after meetings
Be the SPOC with internal stakeholders including Brand & Marketing team to prepare information memos, press docks, etc as required
Help filtering business decision making and gathering information which will enable the Function Head with sound and easy decision making
Skills and Qualifications
5-7 years of relevant work experience
Ability to multitask, prioritize daily workload and deliver on multiple focus areas in parallel
High comfort in working under pressure, on time-sensitive projects and in a rapidly evolving environment
Exemplary planning, organization and coordination skills
High level of discretion and confidentiality
Excellent written and verbal communication
Good knowledge of MS Office and Google Suite Products
Excellent analysis, reporting and presentation skills
Quick and effective decision making
Prior experience in program management role and stakeholder management
Job tags
Salary
