American India Foundation
Location
Delhi | India
Job description
Background:
The American India Foundation is committed to improving the lives of India's underprivileged, with a special focus on women, children, and youth. AIF does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. AIF's unique value proposition is its broad engagement between communities, civil society, and expertise, thereby building a lasting bridge between the United States and India. With offices in New York and California, twelve chapters across the U.S., and India operations headquartered in Delhi NCR, AIF has impacted 12.9 million lives across 35 States and Union Territories of India.
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Job Summary:
The Procurement Officer will deal with every aspect of operations related to Procurements. S/he
holds specific responsibility to provide support in all tasks related to procurement of goods and
services and related compliances.
Key Roles & Responsibilities:
Procurement and Supply chain management:
- Assist in preparing procurement plans.
- Work closely with key persons/ other departments to understand their procurement needs including ensuring product specifications and timeline for supplies.
- Providing support in empanelment process of Vendors, Service Providers.
- Work independently on procurement requests, publishing RFPs, bid analysis and issuance of Purchase Orders.
- Maintain tracker related to procurement department and follow up of purchase orders,
ensuring smooth supplies, quality checks, and settlement of vendor invoices.
- Maintenance of all documents and records pertaining to procurement.
- Monitor and enforce adherence to quality standards of the organization.
- Event management - support for all meetings/ conferences and official receptions.
- Preparation/ renewal of Rate Contracts, Rent Agreements, Service Agreements, MOUs, etc.
- Any other tasks assigned by Director – Procurements or Procurement and Administration Manager.
Key Qualifications, Skills and Experience:
- Graduate/ Postgraduate with a minimum of 3 - 4 years of work experience in
- Procurements/ Data Analysis is Essential. Candidates with MBA qualification shall be
preferred.
- Sound knowledge and prior experience in procurement and supplies in social sector.
- At least 2 years of relevant experience in NGO environment.
- Good analytical skills & knowledge.
- Good interpersonal and communication skills (both oral and written)
- Ability to work without close supervision or should be self-driven.
- Proven ability to interpret verbal, written and numerical data.
- Ability to work in a team as part of the team.
- Hard working and willing to additional time if required.
- Flexibility, Drive and enthusiasm.
- Ability to remain calm in a pressurized environment and able to give long hours to the
office when required.
- Maintain Confidentiality, friendly and helpful approach.
- Ability to multi-task and work in an environment with changing priorities
Salary: Salary commensurate with experience.
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