MIS & Operations Executive

Location

Navi Mumbai | India

Job description

• Office Operations:
  
• Ensure the smooth day-to-day operation of the office by managing office supplies, equipment, and maintenance.
  
• Oversee reception and front desk duties, including greeting visitors, handling phone calls, and managing appointments.
  
• Document Management:
  
• Maintain and organize physical and electronic files, documents, and records.
  
• Ensure confidentiality and security of sensitive information.
  
• Meeting and Event Coordination:
  
• Coordinate and schedule meetings, conferences, and events.
  
• Arrange travel itineraries and accommodations for staff when necessary.
  
• Vendor and Client Onboarding:
  
• Develop and maintain efficient processes for onboarding vendors and clients.
  
• Ensure all necessary documentation and contracts are completed and filed appropriately.
  
• Payment Collection:
  
• Oversee the collection of payments from clients and customers.
  
• Collaborate with the finance department to monitor outstanding invoices and payments.
  
• Vendor and Supplier Management:
  
• Manage relationships with office vendors and suppliers, negotiate contracts, and ensure cost-effectiveness.
  
• Process invoices and monitor expenses related to office services.
  
• Administrative Support:
  
• Provide administrative support to various departments, including document preparation, data entry, and correspondence.
  
• Assist in creating and maintaining office policies and procedures.
  
• Facility Maintenance:
  
• Oversee maintenance and cleanliness of office facilities, including liaising with building management when needed.
  
• Health and Safety Compliance:
  
• Ensure compliance with health and safety regulations and emergency procedures.
  
• Develop and implement safety protocols and guidelines.
  
• Coordination with Legal Department:
  

Job tags

Salary