Accounts Receivable / Payable Associate

Location

Mumbai | India

Job description

• Reporting to the Accounts Receivable/ Payable Manager, the position will be responsible for processing AP, AR and Cash Transactions and carrying out Credit Control activities across the R3 Group

• The candidate will develop expert knowledge of R3 s NetSuite ERP tool, using the system to efficiently and accurately process timely outputs
• The candidate will liaise with internal and external stakeholders, suppliers and customers to ensure accurate and timely processing and settlement of transactions, maintaining the highest quality of working capital cash management.

Key Responsibilities:

• Accounts Payable:
• Process purchase invoices coding to GL and correct department in an accurate and timely manner for all subsidiaries in the group through AI invoice processing tool.
• Process twice monthly payment runs for all subsidiaries in the group for review, approval by Manager.
• Accurately process local sales tax (VAT, GST, SUT) for input into periodic returns across all entities.
• Maintain and control the accounts payable email inbox, ensuring a consistent and coherent storage methodology is in place.
• Manage relationships with internal stakeholders and external suppliers, including onboarding new suppliers, resolving queries, providing remittances and reconciling accounts/ debit balances in a proactive manner.
• Deal with all queries and liaise with all relevant internal departments to ensure queries are responded to promptly.
• Month End Accrual reporting, Travel cost allocation and reconciliation.
• Provide information to all internal and external audit queries as they arise in relation to accounts payable accounts, payments and ledgers.
• Expenses/Credit Cards:
• Review and Approval of Staff Expense claims, ensuring ahearance to policy.
• Review, approval and posting of monthly credit card statements.
• Administration of the Expensify platform- adding new staff, actioning any approval changes as necessary.
• Accounts Receivable / Credit Control:
• Raise all customer Sales Orders and invoices, ensuring invoices are raised in line with the company policies and specific country or regional requirements.
• Accurately invoice local sales tax (VAT, GST, SUT) in line with local regulation, providing input into periodic returns.
• Establish strong working relationships with customers, including assisting with new customer onboarding (credit checks, application forms, onboarding to portals and tax forms etc).
• Proactively contact customers via phone and or email to ensure timely payment of invoices.
• Maintain Accounts Receivable ledger and follow credit control policy to ensure timely payment of invoices.
• Manage all internal and external audit queries as they arise in relation to accounts receivable accounts, payments and ledgers.
• Cash management / Other
• Weekly upload into R3 s finance system (NetSuite) of bank statements, reconciling and reporting weekly.
• Monthly Bank Reconciliations across multi currencies and entities.
• Process inter-company cash-flow funding across the R3 Group.

The role will be involved with plenty of ad hoc work and project work as required, and will provide the successful candidate with significant opportunities to challenge and improve the existing processes in the areas of AP, AR, Credit Control and Treasury

Requirements

• We are looking for someone who is self-motivated and driven to deliver at a high standard.
• The candidate must be able to manage their own workload to deliver to the time scales and internal SLAs demanded of the function.
• You must also be able to manage internal stakeholders along with customers and suppliers.
• You will be an organised, hardworking, friendly and confident individual, with excellent communication and interpersonal skills to fit into the company culture.

Experience and Competencies:

• Previous experience of accounts payable, accounts receivable and general accounting procedures, gained working within a fast-moving, high volume environment.
• Experience raising multi-currency invoices and working with multi entity/shared service environment.
• Previous exposure to NetSuite advantageous; advanced Excel skills essential.
• Knowledge of UK VAT and US SUT.
• Strong analytical and problem-solving skills and able to demonstrate initiative.
• Strong written and verbal communication skills.
• Ability to work independently with minimal guidance.
• Ability to work collaboratively with cross-functional teams.
• Must be organised and have the ability to manage multiple projects in parallel whilst meeting internal / external deadlines.
• Ability to handle high levels of pressure and critical decision-making.
• Strong team mentality.

Job tags

Salary