Worley
Location
Navi Mumbai | India
Job description
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Diversity candidate is preferred.
Responsibilities Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences and personal appointments. Receives, sorts and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc., whilst receiving telephone calls and visitors. Access to and maintaining executives' calendar UpToDate. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors Book meeting venues and coordinate travel arrangements Prepare minutes of meetings, presentations, maintain department’s filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events Knowledge on Terms & Conditions of Purchasing Preparation of draft LOI / PO, as required. Department Record keeping – Monitoring & execution. Various types of Management Report generation (MIS) – HR, Quality, Safety, Training, Ethics, Project, etc. Experience / Expertise 5+ years of secretarial experience, preferably in Oil/Gas Engineering industry Bachelor's degree is a must. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus and Business Insight Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Report generation CV/Resume should have a photographJob tags
Salary
