Executive Assistant

S. No.

Job Posting Details

Details

1.

Designation :

Executive Assistant

2.

Reporting To :

Business Head

3.

Location :

Yamunanagar near Chandigarh

4.

Education and Experience :

Any Bachelor’s degree but MBA required

Minimum 1- 3 years of relevant work experience

5.

Skills

• Proven experience in a similar administrative or managerial role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office & Google Suite.
• Attention to detail and ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and decision-making skills.
• Knowledge of business operations and administrative procedures.

CORE COMPETENCIES  

· Organization and Time Management

· Communication Skills

· Attention to Detail

· Problem Solving

· Relationship Building

· Confidentiality and Discretion

· Adaptability and Flexibility

· Technology Proficiency

· Resource Management 

· Proactive Approach

· Decision Making

· Leadership Skills

6.

Company profile

Ballarpur Industries Limited ( BILT ) is a subsidiary of FINQUEST FINANCIAL SOLUTIONS PVT. LTD.

Finquest is focused on offering customised structured solutions to meet the funding requirements of small and mid-sized corporates. Fin quest has financed corporates across varied industries including real estate, textiles, paper, financial services IT solutions etc. It’s group of companies include:
Dig jam Limited, Reid & Taylor, S Kumar’s & Premier Tissues India Limited

7.

Job Profile

We are seeking a highly organized and proactive Executive assistant to support the efficient functioning of our organization. She will be responsible for a range of administrative and coordination tasks, ensuring smooth operations and effective communication between various stakeholders. The ideal candidate should possess excellent organizational and communication skills, be detail-oriented, and be capable of multitasking in a fast-paced environment.

1. Meeting Management:

· Prepare minutes of meetings and distribute them to relevant stakeholders.

· Schedule day-to-day meetings, both internal and external, and ensure smooth coordination.

2. Coordination and Follow-up:

· Track and follow up on the status of MOM across the group.

· Collect review data related to plant operation, sales, HR and other support functions.

· Coordinate between stakeholder’s requirements and updates.

3. Communication and Correspondence:

· Draft and prepare emails and letters for internal and external meetings, CST and committee meetings, review and emergency meetings.

· Assist in drafting and preparing reports, presentations, and correspondence.

4. Travel and Event Management:

· Plan and coordinate travel arrangements, with the travel desk department. 

· Organize events and conferences as required.

5. Administrative Support:

· Act as the first point of contact for inquiries and correspondence, managing phone calls and emails.

· Manage diaries, organize meetings, and arrange appointments.

· Maintain databases and filing systems.

· Implement and maintain administrative procedures and systems.

· Liaise with stakeholders, and clients.

· Collate and file expenses.

7. Executive Support:

· Read, research, and route correspondence.

· Maintain the appointment schedule, planning and scheduling meetings, conferences, teleconferences, and travel.

· Represent the executive by attending meetings in their absence and speaking on their behalf.

· Welcome guests and customers, answering or directing inquiries.

· Maintain confidentiality of information and protect operations.

8. Reporting and Project Management:

· Assign work to clerical staff and follow up on results.

· Prepare reports by collecting and analysing information.

· Support in the preparation of monthly reports, quarterly strategy reports, and other business-related reports.

· Assist in project management and adhere to project timelines.