3 Ciircles Opc P Ltd is looking for Document Controller to join our dynamic team and embark on a rewarding career journey
A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records
They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date
The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes
Key Responsibilities:
Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records
Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner
Implement document version control to avoid confusion and maintain document history
Keep track of document approval and review processes
Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently
Provide training and support to employees on the proper use of the document control system
Ensure the document control system complies with company standards and industry regulations
Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions
Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement
Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards
Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues
Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel
Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information
Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes
Facilitate effective communication and information sharing among team members
Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements
Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices
Propose and implement improvements to enhance document management efficiency
