Unified Brainz Virtuoso Limited
Location
Ahmedabad | India
Job description
About Us: Unified Brainz Group is a leading group of companies operating across verticals such as management consultancy, media & publication, and production. Specializing in brand building and strategic consulting, we empower SMEs, Corporates, and Individuals globally to thrive in today's dynamic business landscape. With over a decade of industry expertise, our holistic approach, rooted in the Theory of Constraints, systematically addresses hurdles to enhance organizational performance and visibility.
Job Description We are seeking a proactive and organized Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be adept at managing schedules, coordinating meetings, handling confidential information, and communicating effectively with internal and external stakeholders. This role requires strong multitasking abilities, attention to detail, and the ability to thrive in a fast-paced environment.
Responsibilities: 1. Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
2. Coordinate and organize meetings, conferences, and events, including preparing agendas, materials, and minutes.
3. Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
4. Prepare and edit documents, presentations, and reports for executive review.
5. Assist with project management tasks, such as tracking deadlines, milestones, and deliverables.
6. Conduct research and compile information as needed for various projects and initiatives.
7. Maintain confidentiality of sensitive information and exercise discretion in handling confidential materials.
8. Serve as a liaison between executives and internal/external stakeholders, including clients, partners, and vendors.
9. Handle expense reporting and reimbursement processes.
10. Anticipate needs and proactively address issues to ensure efficient workflow and productivity.
11. Collaborate with other administrative staff and team members to support departmental goals and initiatives.
Qualifications: • MBA degree preferred.
• Proven experience as an executive assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain professionalism and composure under pressure.
• Discretion and trustworthiness when handling confidential information.
• Adaptability and willingness to take on new tasks and responsibilities as needed.
• Attention to detail and accuracy in all work.
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