Is always marked when requirements are floated by Regional HR
Gather all resumes, update excel sheet / software
Organise the assessment for the candidates
Organise interviews, ensuring presence of entire panel, coordinate presence of candidates
Ensure feedback forms are filled and signed by the Panel and share the same with Regional HR
Appointment Letter Generation:
Send an email and call to the shortlisted candidate congratulating the prospect and enlisting the documents required within a defined period
Coordinate with shortlisted candidates for securing relevant documents
Post go ahead from RHR, generate reference number
Generation of Reference Number within 48 hours from the date of short listing
Ensure query resolution within 48 hours of receiving the same from HR HO
Ensure handover of appointment letter to the selected candidate
Coordinate joining formalities with the candidate within defined TAT
Ensure that the candidate completes all joining formalities, that biometric is activated within 5 days of joining. This is to ensure that no employee / prospective employee is working without appointment, biometric registration.
Ensure employee number generation and biometric generation for attendance
Exit Formalities
Sending an email to RHR & HR @ HO when an employee resigns
Follow-up for exit papers of the resigned employee from reporting managers
Escalation to RHR in case there is no response from the reporting manager
Maintaining and updating resignation tracker at location level
Ensure proper filling of exit forms
Implementation of Absconding process
Employee Engagement
To ensure TGIF activities are conducted at Branch level
To act as a Whistle Blower at your region and report the same to RHR
Compliance Activities:- Scheduled visits to:
PT Submission every month & ensuring PT submission for all the respective branches.
Employment Exchange for ER1 file every quarter
Labour welfare office for submission of labour fund on half yearly
Responsible for timely generation and renewal of Shops and Establishment certificates
Arranging ESIC card camp at your respective branches within prescribed time
Ensuring a proper display of notices and policies on notice board at your respective locations
Ensure that all relevant registers applicable for that state are maintained
Admin Activities:-
Responsible for identifying and sourcing of vendors at the time of establishment of new branches or if the need arises. These include Chair vendors / Inverter vendors / A/c vendors / Water purifier vendors / Movers & packers etc. The scope includes vendor scrutiny, registration, inviting quotations, negotiations for cost benefit.
Timely visits to all the branches of your respective region. (At least one visit at every branch in a month).
Resolve issues related to electricity / AC/ renovation / plumbing / networking etc.
Ensuring payment clearance of vendors from the HO within pre defined TAT. Submission of original bills to HO.
Monitoring & Managing: Inventory & Stationary as per office requirement, Courier services, Cleaning Material as per individual branch requirements
Data Compilation and co-ordination with respect to- Attendance of Office boys.
Co-ordination for End-to-end induction and training sessions:
Hotel bookings
Employee travel arrangements
Breakfast, lunch & refreshments during or post training sessions
IT Activities:-
Maintaining and Co-ordination:-
Responsible for co-ordinating to resolve queries related to system, printer & scanner with IT Team.
Maintaining Asset verification report and ensuring Installation of new system for all your branches
Coordination regarding work related to net working / CC TV Camera / Network link & server issue
