Zonal Section Head Commercial - Overheads
Location
Lucknow | India
Job description
The Position is of JB 10 Agreements & Contracts Management
- (R) Renewal of agreements or contracts before expiry at Zone
- (R,A) Completion & secured maintenance of all required agreements at zonal level
Cost Control
- (A) e-bidding for all procurements above 2 Lakhs to ensure most competitive rates
- (A) Review of depot expenses and explore depot cost rationalization by optimizing operational expenses
- (R) All expenses are accounted in the books strictly in line with agreements and contract issued and those not supported are having proper management approval at Zone
- (R) Increase / encourage more vendors and ensure competitive price negotiations
- (R) Monitor / control of fixed cost, variance analysis, highlight items and follow up for reduction
- (R,A) Proper and systematic budgetary control on fixed expenses and deviations are reported to regions on monthly basis for action
Customer Account Management
- (R) Renew all insurance policies i.e. transit insurance, Mediclaim for dealers, sub dealers, vehicle insurance, assets
Finalisation of Financial Statements
- (A) Reconcile Zonal and Unit accounts on monthly basis and incorporate necessary corrections for monthly closing and consolidation
- (R) Make provision for unpaid expenses as per accounting standards & governing laws, Work orders, contracts
- (R) Preparation of Zonal / Plant accounts with accuracy
- (R) Review and critical scrutiny of important General Ledger balances & trial balance monthly for finalization of monthly accounts
Fixed Assets Management
- (A) Proper accounting of capital additions, deletions and transfers in SAP
- (A) Tagging and Physical verification of all company assets to safeguard the assets and take corrective measures.
- (R) Validation of capex spend proposals as received from other functions
- (R, A) Maintain details of all assets of the company at zone / region as required by law
Indirect Tax Management- GST
- (R) Proper accounting with respect to GST Regime (Document type, tax code, tax % etc.)
Internal controls & System Review
- (R) Adherence to SOP compliances in all negotiations for procurement of white goods, gifts, foreign tours, gifts for Marketing / Technical services, CRM expenses, godown rent / office rent, capex expansion etc.
- (R) To upload all permanent agreements in DMS
Invoicing & Banking
- (R) Ensure proper grouping of Customer and Vendors to enable consolidation of data for proper monitoring and decision making
- (R, A) Effective cash flow management by timely and accurate payments to vendors/employees at Zone
- (R, A) Plan and monitor of funds on daily basis for effective fund management
Marine & Coastal Management
- (A) All forex adherences and exchange gain/loss is accounted properly.
- (R,A) Accounting of sub-hire income as per charter party agreement at correct exchange rate.
- (R,A) Monthly allocation of Ship Hire, fuel charges and other expenses based on no of days of each ship, basis their actual uses to respective zones/plant
- (R,A) Obtain and maintain all agreement copies of vessel used and proper accounting for ship hire charges considering all the forex fluctuations
- (R,A) Obtain contract in coordination with the marine department, for sub-chartering of ship in case of ship hire
- (R,A) Timely accounting of fuel bills in coordination with CPC and vendor to ensure uninterrupted fuel supply
- (R,A) Timely invoice collection from Port Authorities and subsequent accounting in the zonal marketing books
- (R,A) Timely payments to vendors as per terms of arrangement and follow up for balance confirmation
MIS & Analytics
- (R) Ensure proper accounting, incisive and analytical MIS for continuous focus on opportunity for revenue maximization
- (R) Maintain detailed data for proper decision making wrt personnel, fixed assets, rent, salary actual & budget and highlight variances in case of deviation
- (R) Prepare monthly Capex MIS, budget vs. actual data and highlight variances for action planning
- (R) Review and track actual fixed cost against budget on monthly basis, indicate vital deviations and facilitate improvements in working
Payroll Management
- (R) Accounting and tax compliances of salary processing across all business and locations
- (R,A) Validate and Process Monthly salary disbursement across all business and locations, based on the Salary computation submitted by HR
Planning & Budgeting
- (R) Validation & Preparation of depot wise fixed expenses budget
Risk Management
- (R,A) Ensure proper and timely lodging of insurance claims and getting the same settled on time
SAP & IT Management
- (R) Testing of new reports as per the requirement of user in co-ordination with SAP team
Statutory Audit
- (R) Coordinate for statutory audit and resolve all audit points, ensure all required entries are accurately posted in the system
- (R) Getting the financial statements audited by statutory auditors on quarterly and annual basis
UBS Suppliers Contracts & Negotiation
- (R) Issue of Purchase Order for all UBS Purchases
- (R,A) Quarterly balance confirmation from vendors so there is no reconciliation or quantity dispute
Vendor Management
- (A) Preparing & issuing purchase orders/ in line with the terms negotiated and company's standard terms at Zone
- (R) Adherence to Vendor registration process as per SOP
- (R) Dispute Resolutions of all vendors to safeguard the financial and non-financial implications at Zone
- (R) Identification and vendor negotiation for cost optimization and best value for money at Zone
- (R) Negotiation for competitive rates with advertising & printing agencies, expenses for TASC (mason) engagement programs, MCL (Mobile Concrete Vans)
- (R) Timely renewals of vendor agreements (except for TM, Pump, JCB) to ensure continued service to avoid any business loss impact
Job tags
Salary
