Secretary / Executive Assistant, Bangalore / Remote
Talent Bee Consulting Pvt Ltd.
Location
Visakhapatnam | India
Job description
Ideal Candidate
- 5-10 Years as an Executive Assistant
- Excellent English language skills (Written / Oral)
- Experience in Email Management, Calendar, Travel booking, Coordination for conferences, events
Organization A well established and fast expanding chain of Indian sweets outlets
Role We are seeking a highly organized and proactive Executive Assistant/Secretary to provide comprehensive administrative support to the CEO of our client. The ideal candidate should possess exceptional communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Executive Assistant/Secretary will play a pivotal role in maintaining smooth operations and facilitating efficient communication within the organization.
Responsibilities - Provide administrative support to the CEO, including managing calendars, scheduling appointments, and arranging meetings.
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation arrangements.
- Prepare and edit correspondence, presentations, and reports as required.
- Act as the primary point of contact for internal and external stakeholders, including screening phone calls, emails, and visitors.
- Maintain filing systems, both electronic and physical, ensuring efficient organization and easy retrieval of documents.
- Assist in preparing agendas and taking minutes during meetings, as well as follow-up on action items.
- Handle confidential information with discretion and maintain confidentiality at all times.
- Assist in organizing company events, conferences, and seminars, including logistics, catering, and materials preparation.
- Perform general office duties, such as photocopying, scanning, filing, and mail distribution.
- Collaborate with other administrative staff to ensure seamless operations and support across departments.
- Undertake ad-hoc tasks and projects as assigned by the executive team.
Requirements - Proven experience as an Executive Assistant, Secretary, or similar role, preferably supporting senior executives.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong interpersonal skills and the ability to communicate confidently and professionally with individuals at all levels.
- High degree of discretion and confidentiality, with the ability to handle sensitive information appropriately.
- Detail-oriented with a commitment to accuracy in all tasks.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.
- Additional certifications or training in office administration or executive assistance is a plus.
Location : Bangalore, Remote
Salary : 5-7 LPA
Skills: office administration,administrative,executive administrative assistance,communication,travel arrangements,email management,executive calendar management,conferences
Job tags
Salary
