Executive Assistant to Chief Executive Officer
Location
Delhi | India
Job description
???? Location: Okhla Industrial Estate, New Delhi
???? Job Type: Full-Time (In-office)
???? Company: Fast-growing fashion brand
???? Annual Compensation: INR 4L - 6L
????️ Experience Required: 4+ Years
About the company
InCommon is hiring on behalf of a fast-growing ecommerce store. The company is a pioneering outlet shopping destination, offering an unparalleled shopping experience for Indian fashion enthusiasts. They bring together the most renowned Indian fashion brands, providing customers with access to top-quality merchandise at exceptional prices. With a meticulous curation process and a strong commitment to delivering outstanding value for each brand, they stand out in the world of outlet malls.
Job Summary:
Dedicated and resourceful Executive Assistant with a proven track record of providing high-level administrative support to executives. Adept at managing calendars, coordinating travel arrangements, and facilitating seamless communication between executive leadership and various stakeholders. Known for maintaining strict confidentiality and handling sensitive information with discretion. Exceptional organizational and multitasking skills enable efficient prioritization of tasks to ensure the smooth operation of executive offices. Seeking a challenging position where my strong administrative skills and proactive approach can contribute to the success of the leadership team.
Roles and Responsibilities
• Administrative Support:
- Manage the executive's calendar, schedule meetings, and coordinate appointments.
- Handle travel arrangements, including booking flights, hotels, and transportation.
- Prepare and organize documents, reports, and presentations as required.
• Communication and Correspondence:
- As the CEO is a mother actively balancing her career, she requires support from an Executive Assistant who can effectively manage tasks on her behalf. She should also be able to Manage and respond to emails and other forms of communication on behalf of the executive.
- Draft and proofread emails, letters, and other documents with precision.
- Maintain a professional and courteous tone in all written and verbal communication.
• Stakeholder Management:
- Interact with internal and external stakeholders, including clients, partners, and team members.
- Ensure a high level of responsiveness and professionalism in all interactions.
• Information Management:
- Organize and maintain files, records, and databases for easy access.
- Keep track of important dates, deadlines, and commitments, and provide timely reminders.
• Meeting and Event Coordination:
- Arrange and coordinate meetings, conferences, and events, including logistics, agendas, and materials.
- Ensure that meetings run smoothly and follow up on action items.
• Problem Solving and Decision Support:
- Anticipate potential issues and proactively address them to enhance the executive's efficiency.
- Provide research and information to assist the executive in making informed decisions.
• Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion and integrity.
• Time Management:
- Optimize the executive's time by prioritizing tasks and managing their schedule effectively.
• Adaptability and Flexibility:
- Be ready to handle unexpected tasks and adjust to changing priorities.
• Continuous Improvement:
- Stay updated with industry trends and tools to enhance productivity and stay current in the role.
- Seek opportunities for self-improvement and professional development.
• Team Support:
- Collaborate with other team members and provide assistance as needed.
• Feedback and Evaluation:
- Solicit feedback from the executive to improve performance and meet their evolving needs.
• Excellent Conversation Skills:
- Engage in clear, articulate, and effective verbal communication with colleagues, clients, and other stakeholders.
- Display active listening skills and empathy in conversations.
Job tags
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