Executive Assistant to Chief Executive Officer

Location

Bhopal | India

Job description

Summary:

We are seeking a highly organized, adaptable, and confident Executive Assistant (EA) to join our dynamic team and provide exceptional support to the CEO.

Responsibilities:

• Calendar and Schedule Management:
• Manage the CEO's complex schedule, including prioritizing appointments, meetings,  and deadlines.
• Anticipate potential conflicts and proactively reschedule or adjust as needed.
• Act as a gatekeeper, screening inquiries and requests while ensuring the CEO's time is used effectively.
• Prepare agendas and briefing materials for meetings and presentations.
• Communication and Correspondence:
• Handle all incoming and outgoing communication for the CEO, including phone calls, emails, and correspondence.
• Draft and compose professional letters, memos, presentations, and other documents as needed.
• Filter and prioritize information, ensuring the CEO receives only the most critical and relevant updates.
• Project Management:
• Manage special projects as assigned by the CEO, ensuring timely completion and alignment with company goals.
• Conduct research and gather information to support the CEO's decision-making processes.
• Collaborate with various departments to facilitate project progress and achievement of objectives.
• Additional Responsibilities:
• Manage the CEO's office operations, including ordering supplies, maintaining files, and coordinating with administrative staff.
• Stay informed about industry trends and relevant news to anticipate potential issues and opportunities.
• Proactively identify ways to improve efficiency and effectiveness within the CEO's office.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication, interpersonal, and written communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines under pressure.
• Proactive problem-solving and critical thinking skills.
• Discretion and ability to maintain strict confidentiality.
• Proficiency in Microsoft Office Suite and other relevant software tools.

Job tags

Salary